Expense Reporting
Expenses for all Center for Sustainability Education grants must be submitted in Workday- if a single purchase is needed, we can buy for you. This must be done within 30 days of the expense. A final financial summary report of all expenses must be submitted with the final report.
Electronic receipts are required for all out-of-pocket expenses; copies of credit-card statements do not constitute valid receipts. For purchases that are made on department credit cards copies of receipts are permitted because financial operations require originals to be sent with cost allocation reports each month. All other purchases must have original receipts to be reimbursed. Invoices sent to you from online purchases are also permissible.
- Electronic receipts are required for all out-of-pocket expenses; copies of credit-card statements do not constitute valid receipts. For purchases that are made on department credit cards, copies of receipts are permitted because financial operations require originals to be sent with cost allocation reports each month. All other purchases must have original receipts to be reimbursed. Invoices sent to you from online purchases are also permissible.
- All restaurant receipts must show the items ordered and the total.
- Website to look up exchange rates http://www.x-rates.com/
- For awards related to professional development/conferences, please also submit a copy of your paper or equivalent documentation of your presentation
- Please be sure to read the Updated Financial Operations Travel Guidelines
- Below are links to helpful information about the Workday submission process
- SEF Specific Instructions for Expense Reports (coming soon)
- Expense Item Descriptions
- General Workday Finance Job Aids and Videos