Dickinson College Privacy Policy

Effective Date: October 23, 2018

This Privacy Policy describes how Dickinson College (“Dickinson”, “we”, “our”, or “us”) collects, uses, and shares personal information of our students, alumni, faculty, staff, donors, and users of this website, http://www.dickinson.edu, and other websites that we may own, control or subscribe to.

We periodically update this Privacy Policy and reserve the right to change the provisions of this Policy or our privacy practices at any time. If you are a Dickinson student, alumni, faculty member, staff member, or donor, or receive emails from Dickinson, you will receive notice when this Privacy Policy is modified.  If not, we encourage you to review this site periodically and we will alert you that changes have been made by updating the Effective Date of the Policy.  Your use of the websites constitutes consent to any changes in this Policy as in effect on the date of such use.

PERSONAL INFORMATION DEFINED

Personal information means information that specifically identifies an individual person, such as name, mailing address, email address, phone number, or account number.  It may also include other information about you, such as gender, date of birth, or other demographic information, or about your use of the websites, such as IP address or cookies, if that other information is linked to your personal information.

YOUR RIGHTS TO ACCESS YOUR PERSONAL INFORMATION

You have the right to access personal information about you that we have collected through our website by sending a request for access to privacy@dickinson.edu. You can also request that we correct any such information by sending an email to the same address.  Current students should direct any request for access and/or changes to reg@dickinson.edu. Prospective students should direct any request for access and/or changes to admissions@dickinson.edu. Faculty and employees should direct any request for access and/or changes to hrservices@dickinson.edu. To verify that the request is authentic, we may require that such request be sent from the email address associated with your personal information.  While we will comply reasonably and promptly with your request, we may need to retain some of your information for our own recordkeeping or to fulfill a legal obligation.

How Dickinson Collects Your Personal Information

We collect personal information that you provide to us.  For example:

  • If you apply to be a student at Dickinson, we will require you to provide your name, email address, phone number, standardized test scores, and other information.
  • If you apply to work for Dickinson, we may ask you to provide more detailed and sensitive personal information required for compliance with our hiring and equal opportunity policies and practices. 
  • Our Sites includes social media features, such as links to our Facebook, Instagram, Pinterest, Twitter, iTunes, and YouTube pages. Your interactions with these features are governed by the privacy policy of each social media platform.

We also collect some of your information automatically when you visit our websites and any software applications made available by us for use on or through computers and mobile devices. For example, our websites collect your IP address and other online identifiers, and record the pages that you visit and other information about your activity on the websites. 

Like many other websites, we ask you to allow us to use “cookies” to remember information about you and improve your browsing experience on our websites.  If you reject cookies, you may still use our websites, but your ability to use some features or areas of our websites may be limited.  We may also work with third-party providers who may use cookies on our websites.  You can block cookies by activating the setting on your browser that allows you to refuse the use of all or some cookies. For more information about cookies, including how to set your internet browser to reject cookies, please go to www.allaboutcookies.org or http://www.networkadvertising.org.

Our websites may contain links to other websites.  Other website’s collection of your information is governed by its own privacy policies.

How Dickinson Uses Personal Information

We may use your personal information to:

  • Evaluate students’ applications;
  • Assess financial aid opportunities;
  • Support course registration;
  • Enroll individuals in educational, research, wellness, and other programs;
  • Perform administrative tasks;
  • Support our educational mission;
  • Send information about other Dickinson offerings which may be of interest;
  • Process donations; and
  • Other similar uses.

We do not sell personal information to third parties.  However, we may share your information with third parties and vendors under contract with us to perform the functions listed above.  We may share your personal information with other third parties to:

  • Respond to lawful requests or legal process, including in response to law enforcement requirements;
  • Protect personal or public safety or to prevent illegal activities
  • Protect our own rights, including enforcing our own policies and contracts.

We may also use anonymous or pseudonymous personal information for internal purposes, such as to track the effectiveness of and improve our courses, programs, and other offerings.  We may also share anonymous or pseudonymous data with selected third parties.

Please note that you have the right to withdraw consent for our collection or usage of your information at any time. Additionally, we will secure your consent before we collect or process certain sensitive personal data, such as:

  • Data concerning your race or ethnic origin or sexual orientation
  • Political opinions, and religious or philosophical beliefs
  • Genetic, biometric and health

 

How Dickinson Protects Personal Information

We employ reasonable security measures to protect against the loss, misuse, and alteration of personal information under our control. We limit access to databases of personal information to specific personnel.  We require the use of usernames and passwords to access the data and maintain the information and the systems housing the information in a secure environment.

Data Retention

We keep your personal information for as long as needed to fulfill the particular purpose for which it is collected.  We may also retain your records if legally required or to fulfill a legitimate interest.

Data Transfers from EU to US

If you provide personal information to us while located in the European Economic Area (“EEA”), you consent to the transfer of personal information to the United States, and potentially to other countries outside of the EEA.  You understand that the current laws of countries outside of the EEA may not provide the same level of protection as the data protection laws of the EEA.  Nonetheless, we will take all reasonable steps to protect your privacy in accordance with the applicable data protection laws.

You are under no statutory or contractual obligation to provide any personal information to us.

Contact Information

To report any issues or concerns or to withdraw consent for the collection or usage of your data or to contact Dickinson with any questions regarding this Privacy Policy:

  • Email us at privacy@dickinson.edu
  • Call (717) 243-5121;
  • Fax (717) 245-1690 or;
  • Send mail to P.O. Box 1773, Carlisle, PA 17013.