Room Selection

Updated informational and educational materials for the spring 2019 room selection process are now available. Roommate preferencing starts on Tuesday, April 2, which is the same day you will see your lottery time in Housing Self-Service (through Housing icon in Gateway). Please note: Students must complete the "Room Selection 2019" application in Housing Self-Service, register for at least one class during course request for the fall semester (Monday 3/25-Wednesday 3/27), and ensure they do not have any financial hold on their account in order to be entered into the housing lottery.

Welcome to the room selection process 2019 for the 2019-2020 academic year. The online housing selection program, Housing Self-Service, can be accessed through the housing icon in your Gateway (http://gateway.dickinson.edu). Using this program, students can view their lottery time, select roommates, view available housing options, and select housing for next year. There are four major steps in order to complete the room selection process:

  1. Preparation for Room Selection application
  2. Roommate preferencing
  3. Exploring available rooms
  4. Selecting a room

Please read through the information on this page, and in the attached documents, as many of your questions will be answered. If you still have questions, please attend one of the information sessions, stop by Residence Life & Housing during normal business hours (Monday-Friday, 8:30 AM-4:30 PM), or send us an email at reslife@dickinson.edu.

Spring 2019 Calendar for Room Selection Process

Room Rates -  All small houses, apartments, and standard single rooms in traditional residence halls have an additional charge associated with this type of housing. Students are encouraged to consider this information as they are making decisions about housing options for the coming academic year. 

Instructional Guides

Housing Self-Service Tutorial Videos: - Step-by-step guides for completing the four steps of room selection. 

  • Room Selection Preparation Application Tutorial - required for all students living on campus in the fall to acknowledge Room & Board Agreement and other important information.
  • Roommate Matching: Simple & Advanced - Students searching for a roommate can make their profile available online and search for possible roommate matched through "Advanced Roommate Search" under "Roommates/Suitemates" on the Room Selection tab.

Quick Reference Guide - A one-page guide for completing the three steps of room selection. 

Weighted Roommate Groups - Mixed-class roommate groups will be weighted to determine which night the group will select housing during the room selection process. 

Rising seniors = 3 points
Rising juniors = 2 points
Rising sophomores = 1 point

We will add the group’s points and divide by the number of people in the group to get a score using the following formula: Student 1 + Student 2 + Student 3 +… / number in group = X.

If X = 2.5 or greater, the group picks during the last slot of Senior Night (April 17).
If X = 2.25-2.49, the group picks during the first slot of Junior Night (April 18).
If X = 2.0-2.24, the group picks during the last slot of Junior Night (April 18)
If X = 1.5-1.9, the group picks during the first slot of Sophomore Night (April 19).
If X = less than 1.5, the group picks during the best sophomore time slot in the group on Sophomore Night (April 19). 

The score will determine the night the group picks housing.

Common Scenarios

  • 2 rising seniors (at 3 points each) and 1 rising junior (at 2 points). Total group points of 8, divide by 3 people in the group, get group score of 2.67. This group picks during the last timeslot on Senior Night.
  • 1 rising senior (at 3 points) and 2 rising juniors (at 2 points each). Total group points of 7, divide by 3 people in the group, get group score of 2.34. This group picks during the first timeslot on Junior Night.
  • 1 rising senior (at 3 points) and 2 rising sophomores (at 1 point each). Total group points of 5, divide by 3 people in the group, get group score of 1.67. This group picks during the first timeslot on Sophomore Night.

Proxy Instructions and Educational Information - This is an instructional and educational guide on proxying for another student during room selection.

Housing Forms:

Proxy Request Form - In the event a student needs a proxy because they cannot select housing at their appointed time, the student with the best lottery time needs to complete a Proxy Request form. All proxy requests are due on Friday, April 12 by 4:00 PM to Residence Life & Housing.  The designated proxy must agree to this role by completing the Proxy Acknowledgement Form by Monday, April 15 at 8:30 AM.

Mixed-Class Roommate Group Form - Students seeking to live with roommates of a different class year must complete this form so they can be administratively matched as roommates. All requests are due by on Friday, April 12 by 4:00 PM.

Specific Information About Community Bathrooms: 

Below is information about bathroom designations for community bathrooms in upperclass spaces. Students may select to live on any floor, regardless of the bathroom designation. Unless the community decides otherwise, this bathroom will remain as designated. You must consult with all members of your roommate group to ensure they are comfortable with the community bathroom designation on the floor you choose, if applicable.

  • Buchanan: Ground Floor (Two community baths: one gender inclusive, one female), First Floor (Two community baths: one gender inclusive, one male), Second Floor (Two community baths: one gender inclusive, one female)
  • Conway: Ground Floor (Two community baths: one gender inclusive, one female), First Floor (Two community baths: one gender inclusive, one male), Second Floor (Two community baths: one gender inclusive, one female)
  • Cooper: Third Floor if made available for room selection (One community bath: will be designated after room selection, either male or female)
  • Kisner-Woodward: In each tower, First Floor (One Community bath: male), Second Floor (One Community bath: gender inclusive), Third Floor (One Community bath: female)
  • Malcolm: Ground Floor (One Community bath: female), First Floor (all baths gender inclusive), Second Floor (One Community bath: gender inclusive), Third Floor (One Community bath: female)
  • Witwer: First Floor (Two community baths: one gender inclusive, one female), Second Floor (Two community baths: one gender inclusive, one male), Third Floor (Two community baths: one gender inclusive, one female)

Specific Information for Small Houses & Apartments:

Comcast Service: Nearly all student residences are served by the College data network. However, there are some small houses and apartments that are not served by this network. The following addresses have television and internet service provided by Comcast:

  • 141 West High Street

Wired internet connections are available in these addresses. Students in these addresses are able to set up their own wireless internet but must supply their own router and other installation equipment. Wireless routers can be found at any computer or office supply store for about $30.

For questions about television, phone, or data service, please contact the Helpdesk at 717-245-1000 or by emailing helpdesk@dickinson.edu.

Housekeeping Services - All small houses & apartments are designated as self-cleaning, with a few exceptions listed in this document. Students can contact Facilities Management at 717-245-1212 to request toilet paper, trash bags, and basic cleaning supplies (broom, vacuum cleaner, etc.). All student housing (including small houses & apartments) will be cleaned at break intervals (Fall Pause, Winter Break, and Spring Break) during the academic year.

All small houses and apartments are designated as self-cleaning with the following exceptions:

  • 532 West Louther Street (The Treehouse)
  • 170 West Louther Street (Pi Beta Phi sorority)
  • 171 West High Street (Delta Nu sorority)
  • Vincett House (Kappa Kappa Gamma sorority)
  • Stayer House (Human Cultures)

Bathrooms in the following suite-style/cluster-style housing are cleaned once a week:

  • McKenney Suites
  • DAWI Suites

Bathrooms in the following suite-style/cluster-style housing are cleaned twice a week:

  • High Street Residence

Bathrooms in the following suite-style housing are cleaned twice a month:

  • BDMC Suites

Bathrooms in the following suite-style housing are cleaned at fall pause, winter break, and spring break:

  • Morgan Hall

Questions about Housekeeping service can be directed to Facilities Management at 717-245-1212.

House & Apartment Addresses - Below is a list of small houses & apartments students typically know by name as opposed to the address: 

  • “Denny Apartments” – 155, 159, 163, 165, and 169 West High Street.
  • “Factory Apartments” – 230 and 236 West North Street.
  • “Townhouses” – 373, 377, 379, 381, and 383 West Louther Street.
  • “Reed Street Houses” – 502, 504, 506, 508, 510, and 512 Reed Street.
  • “Cherry Street Houses” – 128, 130, 136, and 140 Cherry Street.
  • “White Elephant Apartments” – 141 West High Street.

Trash & Recycling Collection Locations for Small Houses and Apartments -  Information on locations of trash & recycling collection locations for small houses and apartments: 

  • Reed Street, Cherry Street, 505, 507, 509, 515, 519, 521, 527, 529, 531 West Louther Street – dumpster located behind Reed Street houses in the parking lot.
  • Townhouses – dumpster located behind townhouses in the parking lot.
  • 25/27 West High Street – toters located behind properties.
  • White Elephant Apartments – dumpster located behind 165 West High Street.
  • Denny Apartments – recycling is in the Denny Apartments parking lot and the trash is in the HR parking lot
  • All other small houses & apartments have either their own dumpster or large green “toter” trash containers located to the rear of their houses.

For more information about trash collection locations, please contact Facilities Management at 717-245-1212.  

The Configuration of Small Houses & Apartments - Students interested in living in small houses & apartments can find out the occupancy of and room types within specific housing assignments.