Overview & Menus

Catering reminds community members that catering exemption requests are not required this semester due to ongoing labor shortages.  Dining Services will continue work in supporting Dickinson’s campus-wide events.

Welcome to Dickinson College Dining Services Catering. Our services are available to the entire College and local community. Catering Services welcomes your patronage and wishes to be of service to you. We recommend that you review our Catering Guidelines for helpful information and to ensure a successful event.

Availability

Dining Services and its Catering Department are here to serve the Dickinson College community.  As resources are periodically unavailable to fulfill orders, we have defined an order of prioritization to guide us when demands exceed capabilities.  The department keeps an updated calendar (below) with scheduled events and unavailable dates and times as a convenience to those wishing to plan events.  Cancelling scheduled events to support an event on a different date generally will not open up resources since all resources are tied to specific dates.  Certain late requests may incur significant surcharges to offset overtime costs required to meet a late-request, if staffing and supplies are available. The best-practice for all those charged with planning events is to create and program events as far out as possible.  Sharing with the Catering Department these programs and dates where food, beverage, and/or bar service are needed will be very helpful in securing your priority.  Sharing the scope of events early on can be very helpful: size of event, location of event, and type of catering services that will be needed.  Order of events are generally as follows, IF and WHEN simultaneous or conflicting requests are made:

1. Service of the academic year student meal plan and pre-scheduled summer conference group meal service

2. First-come and first-scheduled campus groups and events on the campus calendar.  Scheduled events are not generally rescheduled to accommodate later requests by higher priority groups, recognizing investments and efforts related to scheduled events

3. President's Office

4. Trustees

5. Admissions Recruiting

6. Advancement Fundraising

7. Student groups and Academic Departments

8. Penn State Dickinson Law School

9. Individual Dickinson community members

10. Non-Dickinson (local community) clients

The Catering Department leverages the use of existing culinary professionals and procurement specialists who serve the residential and retail food services in addition to catering events.  Catering employees are comprised of some part-time employees within Dining Services and casual employees who work solely as caterers as they are available.  We pass the savings of not staffing a fully-dedicated to catering team and quantity food purchasing discounts on to the Dickinson community.

Recent events in the markets - labor, food, and supply chains - have created resourcing challenges that make it difficult to accept all the requests typically received by our department.  Our team of professionals will make every effort to accomodate all in the Dickinson community: departments, offices, students, faculty, and staff.  Keeping an eye to group priority, criticality to the college, flexibility in dates of service, flexibility in types of service, and volume of campus activities, our team will strive to serve all possible clients as fully as possible.

Our non-Dickinson clients may receive lower priority in scheduling but, once scheduled, we will strive to ensure that approved requests will be supported and served as agreed.  While we can discuss the possibility of distant-future events, we generally cannot commit to an event more than six months in advance due to the need to ensure Dickinson College clients receive adequate opportunities to book their events.  A variety of holidays or notable calendar dates and historical events are not generally open to clients outside of the Dickinson community.  Our team can help you navigate those issues.

 

Reserving Space

If your event will be held on campus, it is necessary to first reserve a room with the Office of Conferences and Special Events (717-245-1900) - CASE.  It is important to book your event well in advance to guarantee the availability of space and Dining Services.  Room setup requests are handled by CASE.

Please plan for an alternate space if you schedule an event in a building with an elevator or for outdoor events.  If elevator service is unavailable we are unable to provide service due to the risk to our employees. Events canceled due to weather and not planned with a "rain location" cannot be refunded or rescheduled without additional charges.

Please contact Catering Services with questions concerning any of these items. 

Menus

Catering Guidelines- Please read before selecting menu items

Day After Tomorrow Catering Guide- Menu items available for your event happening no earlier than the day after tomorrow 

Week From Today Catering Guide- Menu items available for your event happening no earlier than a week from today 

Two Weeks From Today Catering Guide- Menu items available for your event happening no earlier than two weeks from today 

Picnic Catering Guide - requires advanced ordering of one-week minimum and final count due one-week prior to event.

Custom Menus, TIPS, and Accessory Services Catering Guide - requires a minimum of eight (8) weeks prior to the event for product sourcing, recipe testing, adjustments, and overall planning.

End of Semester Catering for Students on Flex- Spring 2022