Recording, Closed Captioning, and Transcribing
There are numerous reasons for professors to record classes, enable closed captioning, and create transcripts for use by students. See below for guidance on each:
Asynchronous sessions will of course already be recorded. Recording a synchronous session enables you to go back and add closed captions or create a transcript, as well as to provide students who were unable to take part in the session to go view it later. Recording synchronous online classes is required, due to potential barriers to accessing the live stream, including:
- Distant time zones
- Disruptions of internet connections
- Conditions that limit one's screen time
- Illness, quarantine, or other hardships
If a visual capturing of the class is not essential for accessing the information presented, an audio-only recording is an acceptable alternative.
Closed Captioning / Subtitling
If a student has difficulty with the audio portion of a presentation (either due to a disability, internet challenges, faulty speakers, or a noisy household), the most equitable way to present a recording is to include closed captioning / subtitles / live transcription. Here are tips from the National Deaf Center as to Why Captions Provide Equal Access to a variety of audiences beyond just those who have a hearing impairment, including visual learners, nonnative speakers, those with audio processing challenges, and others. That said, faculty are not required to caption their videos unless they have been informed that this will be necessary as an accommodation -- typically for a hearing-impaired student.
Note: we have been informed by a professor for whom English is not their first language, as well as a professor of math, that captioning of their classes is far from accurate. For professors who experience this, it may be a good idea to review and edit your class transcript before posting for the class. Here’s guidance as to how to view and edit your Zoom transcripts. You could also copy and paste your transcript into a Word/Google Doc/Pages document to edit there.
Here's how you can set up your remotely accessed classes or meetings to be automatically captioned and transcribed
And here is a video demonstration and tutorial of closed captioning / live transcriptions.
One great way to have your recorded sessions automatically captioned (with subtitles) is by using PowerPoint's built-in subtitling feature, found in the Office 365 version of PowerPoint. Here is Professor Katie Marchetti's video tutorial on how to pair the use of PowerPoint with Screencast-O-Matic to produce a recorded session that is closed captioned. Please note:
If a student is unable to access videos through their internet connection, their only way to access your class may be through a transcription of the videos. For this reason, it would be valuable to provide transcriptions whenever possible. Here are instructions for how to create a transcript of your Zoom cloud recordings. You'll see both written and video guidance.
If you have accommodation-related questions, please send them to firstname.lastname@example.org.
If you have technology-related questions, please send them to email@example.com.