Spring Move Out - Students not Graduating

This information will be updated in the spring of 2018. 

As the academic year comes to an end, and the campus prepares to close, the following email outlines the dates, times, and procedures to ensure a smooth check out process – for more detailed information, see our website. This is a long email, please read in its entirety; we want you to be prepared for closing as it comes at a stressful time.

Finals are approaching
Final exams are approaching. 24 hour quiet hours begin on Friday, May 5, 2017 at 9:00 PM. All students need to be aware of quiet hours and the need for an environment conducive to study. As always, students are responsible for ensuring that everyone has an opportunity to study and work on projects. Students who do not adhere to these expectations may be asked to leave the hall.

Closing Date and Time
Residents are expected to depart campus 24 hours after their last final or by 12noon on Wednesday, May 17, whichever comes first. The deadline for residents with special circumstances were due by May 1. If you have questions please contact Residence Life & Housing (reslife@dickinson.edu). 

Let us know your Plans – (Response Required)
If you live in a traditional building, you will sign a sheet with your RA where you list your departure plans. If you live in a house or apartment, please respond to this link to let us know your plans for leaving: http://tinyurl.com/DsonClosing. All students must respond by May 5 at 11:59pm.

Check Out
On the day you are leaving, you should return key(s) to the check-out table (see locations below), noting any additional damages to the room at that time. Residence Life & Housing staff members will check the rooms each evening to verify that belongings have been removed. If you prefer, a staff member can check out with you in person between the hours of 9am-7pm. Contact your RA or HAM with questions or for more information.

Below is a list of the check-out table locations and which residents should use the check-out table.

May 8-12, 2017
Check out through Student Life Office in the lower level of the HUB between 9am-7pm; if you must checkout outside of these hours, go to DPS.

May 13-17, 2017
Check out through one of the table locations below between 9am-7pm (9am-12pm/noon on May 17). If you must checkout outside of these hours, go to DPS.

  • Morgan Lobby (for Morgan Field buildings)
  • Baird Lobby (for the Quads area, McKenney, Kisner-Woodward)
  • Residence Life Office (for all Houses & Apartments)

To be officially checked out of your room, sign check out paperwork and return keys, please stop at the check out table. Contact your RA or HAM for more information. You are responsible for the key(s) that you were issued at the time you checked into the room. It is important that you return your key(s) when you leave or you will be billed to have the lock changed (minimum of $100.00/lock, maximum of $250). If you have lost your keys, please notify the office immediately.

All of your personal belongings must be out of your room prior to the Residence Life & Housing staff member inspecting the room to check you out. If there are damages or belongings left in the room, you may be charged. If appropriate, you will share these charges with your roommate(s). The staff has been instructed to record damages on your check out form. Determination of who pays for what should be made between you and your roommate prior to check out.

Cleaning Room and Trash Removal
Do not wait until the last minute to clean your room. Garbage bags and other cleaning materials may be obtained on a limited basis from your building housekeeping staff or from Facilities by calling (717) 245-1212 to assist you in this process. The following steps are suggested to clean your room prior to your check out appointment:

  • Remove all personal items – including rugs - from your room prior to your check out (make sure to check all desk and bureau drawers for overlooked items)
  • Sweep/vacuum floors; mopping where necessary
  • Lock all windows and pull down blinds to the first pane
  • Take all trash directly to the appropriate locations. Do not leave trash in the hallways. All rooms not properly cleaned may be assessed a room cleaning charge. You may also be charged for sweeping trash into the hallways.

Note: Non-college furniture that is left behind will be removed by Facilities Management and the student account will be billed a removal fee.

Other helpful information
If you rented a Microfridge, please be aware that the unit must be cleaned and ready for pick-up during the week of May 22. Look for signs announcing the pick-up schedule in your hall. If you need to make other arrangements for turning in your Microfridge, please contact the bookstore at x1887.

Mail Delivery
Mail will begin to be forwarded to home addresses beginning on Wednesday, May 31. If students wish to have mail forwarded to a different address, they need to contact ellermal@dickinson.edu. Only first class mail is forwarded; bulk rate will not be forwarded. Packages delivered by the US post office will be forwarded; packages sent by private carriers cannot be forwarded and may be returned to sender.

Dining Hall Hours
Dining hall hours will slightly change as finals week approaches. Please note the changes to serving hours. Hours of operation are available through Dining Services website.

Bicycle Storage
Bike summer storage will be available May 4 and May 5 between 9am and 4pm. Bring bike and student ID to the Center for Sustainability Education (Kaufman 190, near DPS) — the service is free of charge. Bikes will be stored securely in the basement of Kaufman for the summer, or can be stored for longer for students who are going abroad for the fall or whole year. Pick-up dates will be scheduled as early in the semester as possible (typically it's been the first week of classes). Email biking@dickinson.edu with any questions. Otherwise, don’t forget to take your bicycle with you. Dickinson’s Department of Public Safety will impound all bicycles left behind. Only bicycles registered with the Department of Public Safety can be claimed.

Questions? Ask your RA/HAM, or email reslife@dickinson.edu.

Good luck on your final exams and have a great summer! The residential facilities will open August 26, 2017 at 9am for upper-level students.