Note-Taking Accommodations

Accommodating Students Who Request a Note-Taker

Some students have disabilities that necessitate the accommodation of receiving notes from a class note-taker. If, during your Access Plan meeting with the student, you agree that a note-taker will be needed for your class, please review this Guidance for Identifying and Setting up a Note-taker. There you will find the instructions for recruiting possible note-takers, making your selection, and finalizing the note-taker assignment from your class roster in CLIQ. If you'd like, here is a video tutorial on How to Assign a Note-taker in CLIQ.

Please ask all volunteers to show you their notes so that you can select a note-taker whose notes best reflect the lecture that you've given. If you only have one volunteer, you can use this opportunity to give any feedback you feel would be constructive and to express your appreciation for the volunteer's service. If you have more than one candidate whose notes are equally good, you can ask each to complete a Note-taker Application Form,

Thank you for remembering to keep the identity of the recipient of the notes confidential (unless the recipient indicates otherwise) and indicating that a note-taker is needed on the student's Access Plan.

Once you’ve chosen a note-taker for the class and made the assignment from your class roster in CLIQ, you're all set! (ADS will receive an automated message alerting us to the assignment, and the note-taker will recieve a message with instructions for how to scan and upload their notes.)

Use of a Smart Pen

Please note that the note-taking accommodation allows for “Use of a note-taker or assistive technology (such as smart pen) to capture the sound recording of class.”

Students with this accommodation are given the option of requesting a note-taker, or using a smart pen to record class lectures. Access and Disability Services provides LiveScribe smart pens to eligible students. For your reference, here is a video demonstration of how the LiveScribe pen works. 

If a student chooses to use a smart pen to implement a note-taking accommodation, professors must allow the recording of their classes. To ensure our compliance with PA Wiretap Law, professors must then notify the students that the class may be recorded for accommodation purposes. This can be accomplished through a simple sentence, which professors can include in the syllabus, in an email message to the class, or as an announcement (with no fanfare): "This class may be recorded for accommodation purposes." 

It is important to keep the identity of any students recording the class as an accommodation confidential. Students with this accommodation do not need to receive any permissions from professors or other students to record the class. (Their accommodation is their permission.) If, however, your class is discussing something sensitive that you would not expect students to be taking notes on, it is pefectly acceptable to announce to the class, "For this discussion, there is to be no recording and no note-taking." 

Please note: There are restrictions placed on students’ use of a recording device in the classroom. All students are required to sign a Confirmation of Guidelines for Accommodations before being given their accommodation letters, and this document requires them to agree to the following:

  • If using a recording device for note-taking, I agree that recording classes is permissible solely to facilitate my note-taking accommodation and for no other purpose.
  • I agree to destroy my recording of any classes upon graduation or separation from the college.
  • I agree that I will not share, send, post, publish, make public, or duplicate any recordings without the written authorization of the recorded person(s).
  • I understand that failure to abide by these rules may render me liable to the professor and members of the class for breach of privacy and violation of copyright laws.
  • I further understand that failure to abide by these rules is considered a serious violation of Dickinson College Community Standards and subject to disciplinary action.