Deadlines for FALL '23 Housing Accommodation Requests

  • Returning Students: MARCH 19, 2023
  • First Year and Transfer Students: MAY 28, 2023 

All documentation to support housing accommodation requests must be received by the deadlines posted above.


The deadline for housing accommodation requests provides the College with sufficient time to review requests and all supporting documentation, communicate with care providers, and for consideration to be given to specific disability-related housing needs before the complex housing assignment processes take place. For needs that arise after the deadline, see the bottom of this page for additional details.


Dickinson is a residential college and the residential experience is understood to be an integral part of a Dickinson education. Dickinson is committed to the full participation of students with disabilities in all aspects of college life, including residential life.

Please be advised that requests for particular housing assignments based on a student’s preference, rather than need, for that type of living environment or location will not be honored (e.g., a student with ADHD or a learning disability seeking a single room to serve as a quiet, undisturbed place to study represents a preference, but not a necessity). Accordingly, an accommodation for a room with access to a semi-private bathroom or a kitchen would be granted to students for whom a dietary accommodation would not suffice in meeting their disability-related needs. Similarly, a single room accommodation is reserved for individuals whose disability documentation illustrates clear and substantial barriers in the living environment, and for whom a standard housing assignment with a roommate is not viable.

For detailed information regarding policies and deadlines, please review the Disability Accommodation Request Procedures for College Housing.

PROCEDURES FOR REQUESTING A HOUSING ACCOMMODATION: 

A. Complete and submit a Disability Disclosure and Accommodation Request Form electronically through the Forms tab of the Dickinson Gateway.

B. Have your relevant care provider send ADS documentation of the disabling condition for which you are seeking a housing accommodation.

       Instruct your care provider to send ADS the following 2 things:

  1. A completed Disability Documentation Form for College Housing form  
         (Your care provider can access the form via this page by going to: www.dickinson.edu/ADS-housing.) 
  2. Supporting documentation of the disability, such as test results, lab reports, office visit logs, and/or consultation notes. Review our Documentation Guidelines for the requirements for each specific disability. 

           Documentation should be sent directly from the student's care provider to ADS by one of the following means:

           Fax: 717-254-8139
           Email: access@dickinson.edu
           US Mail: Access and Disability Services
                         Dickinson College
                         P.O Box 1773

                         Carlisle, PA 17013

C. Follow up with ADS to ascertain whether or not we have received the documentation that you asked your care provider to send us.

NOTE:

  • The presentation of documentation and/or the recommendation of a care provider does not automatically guarantee disability status or specific accommodations.
  • Students requesting a housing accommodation based on dietary-related needs must also follow the process outlined at www.dickinson.edu/ADS-dietary

HOUSING ACCOMMODATION REQUEST DEADLINES

Returning Students: For all returning students, the submission deadline for Fall 2024 housing accommodation requests and accompanying supporting documentation is Sunday, March 19, 2023.* 

Incoming Students: For incoming First-Year and Transfer students, the submission deadline for Fall 2024 housing accommodation requests and accompanying supporting documentation is Friday, May 28, 2023.*


*Students who have a need for a housing accommodation that arises for the first time after a deadline should email access@dickinson.edu to make it known that a post-deadline request will be submitted. The Housing Accommodation Committee will strive to determine and, for those deemed eligible, meet newly arising needs for housing accommodations as soon as reasonably possible given the limited availability of housing options following the assignment process. If a student's housing accommodation is granted, but unavailable, the student will be placed on a priority wait-list until such housing becomes available.

These deadlines were established to provide the college with sufficient time to review requests, communicate with care providers, and for consideration to be given to specific housing-related needs before the complex housing assignment process takes place for all Dickinson students. The Housing Accommodation Committee has allocated a 3-week period following the deadline(s) to review all submitted housing accommodation requests and supporting documentation and to communicate with care providers, as necessary. For this reason, it is critical that requests and all supporting documentation are received by the posted submission deadlines. 

If you wish to seek a housing accommodation request for subsequent semesters -- which is required for all accommodations granted on a temporary basis -- we urge you to take note of the guidance, notification information, and deadlines posted in the Disability Accommodation Request Procedures for College Housing.

APPEALS

If you submit a housing accommodation request that is denied, the standard first step in the appeals process is to respond to your email notification asking that your request be reconsidered. You should provide an elaboration as to why you believe your request to be necessitated on the basis of a disability and provide details as to how the options provided to you pose a substantial limitation to one or more major life activities that cannot be assuaged through reasonable alternative options. If you are dissatisfied with the results of your informal appeal, or if you wish to forgo the informal appeals process, you can find information regarding the formal appeals process in this Disability-Related Complaints Policy.