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Expenses and Narrative Reports

Report Requirements

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Narrative Reports: For all R&D awards, except for Faculty Travel to Present and Publication awards, you must submit to the R&D Committee a 2-3 page final report within a month of the completion of the project. In this report, describe the outcome of the project and provide an accounting of expenses. Please note that R&D cannot consider proposals from those who owe reports on past grants. (See individual pages for requirements.)

Changes to Project  (See General Regulations)

Financial Reporting (Expenses):

Expenses for R&D awards, Dean’s Faculty Research Funds (DFRF), Endowed Chair Funds, and Start-up funds must be submitted in Workday. This must be done within 30 days of completion of your project or trip. Kenderdine awards will use Kenderdine Expense Form. 

Electronic receipts are required for all out-of-pocket expenses; copies of credit-card statements do not constitute valid receipts. For purchases that are made on department credit cards copies of receipts are permitted because financial operations require originals to be sent with cost allocation reports each month.  All other purchases must have original receipts to be reimbursed.  Invoices sent to you from online purchases are also permissible.

  • Electronic receipts are required for all out-of-pocket expenses; copies of credit-card statements do not constitute valid receipts. For purchases that are made on department credit cards, copies of receipts are permitted because financial operations require originals to be sent with cost allocation reports each month.  All other purchases must have original receipts to be reimbursed.  Invoices sent to you from online purchases are also permissible.
  • All restaurant receipts must show the items ordered and the total.
  • Website to look up exchange rates http://www.x-rates.com/
  • For "Travel to Present" awards, please also submit a copy of your paper or equivalent documentation of your presentation
  • Please be sure to read the Updated Financial Operations Travel Guidelines
  • Below are links to helpful information about the Workday submission process 

Information on Sales Tax Exemption