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Booking Flights

Unless otherwise stated, the Center for Global Study and Engagement (CGSE) does not arrange group flights. Students are responsible for booking their own airfare.

  • Dickinson programs: You will receive an official arrival and departure timeframe from your program after acceptance. 
  • Partner programs: Your program provider will give you flight guidance.

Do not book a flight until you are instructed to do so by the CGSE and/or on‑site staff. Visa requirements, program confirmations, or pre‑departure logistics may affect the timing.

Before purchasing a ticket, carefully review change fees, cancellation policies, and baggage rules.

The following is a list of travel agents and websites students have used in the past. This list is not exhaustive, and the CGSE does not endorse any particular travel agent or booking website.

  • Advantage Travel
  • Student Universe (now BYOjet for students) 
  • Airline website (Delta/American/United, etc)
  • Booking websites (Expedia/Skyscanner/priceline, etc)

If students have questions about booking flights, they are encouraged to reach out to the CGSE and/or their program provider.

Tips for Booking Flights

1. Book Early (But Not Too Early)

  • Do not book until your program is officially confirmed.
  • Make sure you understand visa requirements and immigration timelines before purchasing.

2. Carefully Review Program Dates

  • Use only the official arrival and departure dates provided by Dickinson or your program.
  • Some programs require arrival within a specific window.
  • If you arrive early or late, you may need to arrange and pay for your own transportation.

3. Check Student Travel Agencies for Discounts

  • Student-focused agencies (e.g. BYOjet for students) may offer discounted or flexible fares.

4. Book Round‑Trip When Possible

  • Round‑trip tickets are often cheaper than two one‑way flights.
  • Some visas require proof of onward or return travel. Confirm your visa rules before booking a one‑way ticket.

5. Know Visa & Immigration Rules

  • Some countries require proof of a return or onward flight at entry.
  • If you plan personal travel before or after the program, check whether your visa allows early arrival or extended stays.

6. Compare Across Platforms

  • Use tools like Google Flights, Skyscanner, or Kayak to compare fares.
  • Always check the airline’s own website—prices or policies may differ.
  • If booking through a third party:
    • Review cancellation, refund, and baggage policies.
    • Be cautious with itineraries using multiple airlines on separate tickets.
    • If airlines are not in the same alliance, you may not be protected if a delay causes you to miss a connection.

7. Leave Wiggle Room

  • Allow 2–3 hours for connections.
  • Check whether you need to clear immigration or customs during a connection. It can add significant time.
  • When unsure, choose a longer layover.

8. Consider Flexible Tickets

Flexible fares may offer:

  • Free date changes
  • Reduced change fees
  • Refundable options

These can be helpful if your plans might shift.

9. Check Baggage Policies Carefully

  • Budget airlines and basic economy fares often charge extra for checked bags, and sometimes carry‑ons.
  • Many international flights include one checked bag, but not always.
  • Compare the total cost (fare + baggage) rather than just the base price.

10. Think Through Your Return Plans

If planning post‑program travel:

  • Make sure your visa allows you to remain in the country after your program ends.
  • Consider tickets that offer flexibility with dates or routing. 

Frequently Asked Questions

Can I arrive earlier than my program’s start date?

Check with your program first and review all visa restrictions. If you arrive early, you cannot move into program housing until the official start date. You are responsible for your own lodging and transportation until then.

Can I stay after my program ends?

Yes, unless your visa restricts it. Confirm that your visa or entry permit allows you to remain in the country beyond the program dates.

Can I use frequent flyer miles or airline points?

Yes. Just ensure:

  • Your itinerary meets the required arrival window.
  • The award ticket fits your baggage and connection needs.

Should I buy travel insurance?

It’s your choice. Travel insurance may cover:

  • Lost or delayed baggage
  • Trip delays
  • Emergency cancellation

Be sure to read the policy carefully to understand what is and isn’t covered.

What if my flight is delayed or canceled?

Contact the airline immediately to understand your rebooking options. Then notify:

  • Your on‑site staff or program provider, who can advise on next steps. 

If delays require additional lodging or meals, you may need to cover these costs. Depending on the situation, the airline may reimburse some expenses.

Are one‑way tickets allowed?

Sometimes, but some visas require proof of a return or onward flight. Check with your program and refer to the country visa requirements before booking a one‑way ticket.