Booking Flights

Unless otherwise stated, the Center for Global Study and Engagement does not arrange group flights. Students are responsible for booking their own airfare. For students who are participating in a Dickinson program, they will be given a timeframe in which they should plan to arrive and depart. Students should not purchase their flights until instructed to do so by the CGSE and/or on-site staff. Students on partner programs or non-Dickinson programs will receive information from their program provider about how and when to book their flights. We encourage students to carefully review the change fees and cancellation policies before booking a flight.

The following is a list of travel agents and websites students have used in the past. This list is not exhaustive, and the Center for Global Study and Engagement does not endorse any particular travel agent or booking website.

If students have questions about booking flights, they are encouraged to reach out to the CGSE and/or their program provider.


Do I have to use a travel agent?

No, you are welcome to book a flight on your own either through a flight booking site (Travelocity, Expedia, Orbitz, etc) or directly with the airline. You should review the policies and what is and isn’t included in the fare before booking.

How many bags can I check and how much does it cost to check a bag?

Many airlines charge fees for baggage that are not included in the price of your fare. You should review the airline website for details about the baggage allowance and fees for your flight. This can vary depending on destination and airline. It is your responsibility to review the fees and restrictions.

What if I need to change my flight?

Most airline tickets do allow changes for a fee (often $200 or more), plus any difference in fare. Change rules and fees can vary significantly. To find the change rules for your flight ticket, check with the airline and/or travel agent.  Airlines generally do not allow changes to your routing or name changes.

What if I need to cancel my flight?

If you wish to cancel your flight ticket, you must contact the travel agent or airline. If you cancel within 24 hours after booking, some airlines allow free cancellations. If you cancel more than 24 hours after booking, you may not receive a refund.

How early should I arrive for my flight?

Make sure you have all the information you need for your flights. Airlines normally recommend arriving 2 hours prior to any domestic flight and 3 hours for any international flight. These times may change however, so we always recommend you ask this question when you call the airline to confirm your flight the day before departure.

What if my flight is delayed or cancelled?

You should first contact the airline/travel agent if you need to get rebooked. Then reach out to the on-site staff and/or program provider informing them of the change. 

I booked my flight. Now what?

Once you have booked your flight, enter your flight information into the Dickinson application portal. You may also need to communicate your flight information with your on-site staff and/or program provider.