Travel and Related Expense Policy

The college policy on travel and related expenses provides guidelines for domestic and international travel on authorized college business, including the payment or reimbursement of travel expenses incurred by individuals. 

Travel and Expense Reimbursement Form - Travel after 1/1/19

Beginning January 1, 2019, the IRS standard mileage rate for the business use of a car (including vans, pickups or panel trucks) -- and consequently Dickinson's reimbursement rate -- will be 58.0 cents per mile for miles driven on Dickinson College business. This compares to a rate of 54.5 cents per mile for 2018. The standard mileage rate covers the costs of operating a personal vehicle, including the cost of gas and maintenance. Please do not include gas or maintenance costs when you apply for mileage reimbursement for your personal vehicle. 

Sales Tax Exemption Certificates 

Print out the appropriate form and present to vendor for tax exempt status

Sustainable Travel 

As an institution focused on sustainability, Dickinson recognizes the impact travel has on our environment and endeavors to promote sustainable travel when feasible and in line with our goals. Examples of sustainable travel options include the following:

  • Use of mass transit options or ride sharing as opposed to single occupancy car travel.
  • Use of the college’s hybrid vehicles in place of a personal vehicle.
  • Video conferencing in place of travel to conferences and meetings.
  • Combining trips when possible and flying direct when feasible and cost effective.

Further information on sustainability practices at the college can be obtained by contacting the Center for Sustainability Education.

Uniglobe Travel Designers Information 

We are pleased to announce that Dickinson has teamed with Uniglobe Travel Designers, an award winning, full service Travel Management Company offering over 34 years of experience in the travel industry.

Contact Info

Department Head:
Travis Lipscomb
lipscomt@dickinson.edu

Phone:
717-254-8403
Fax:
717-245-1903

Location:
Old West
Mailing Address


Founded in 1981 in Columbus, Ohio, UNIGLOBE travel Designers, Inc. is a minority, women owned, award-winning, full service Travel Management Company offering over 34 years of experience in the travel industry. Our mission is to be the leading and most dependable travel management company in the world, thereby setting the standard for professionalism and reliability to its customers.

UNIGLOBE Travel Designers, which specializes in corporate and leisure travel is part of Uniglobe Travel International, the world’s largest single brand retail travel franchise company with more than 750 locations in more than 60 countries. Through that affiliation, UNIGLOBE Travel Designers can provide the strength of a global network and the commitment of local, hands-on business owners and travel consultants.

Uniglobe fees are applied at the time of booking travel.  A Dickinson P-Card is required for purchase of all business travel.  If you have not been issued a P-card you may borrow one through the FINOPS office. Please contact Kari Travitz at X-1383 or email travitzk@dickinson.edu.

Here is a link for all applicable types of bookings and fees available through Uniglobe:

Uniglobe fee only applicable at purchase. Dickinson P-Card required for purchase of all business travel.

Login to Concur Online Booking Tool

Hours: 24/7

Agency Fees: $7.00 (domestic) | $7.00 (international)

#Online Assitance: (800) 966-6512

Call of email a full service booking agent for consultation, quotes or to book travel services. Uniglobe fee only applicable at purchase. Dickinson P-Card required for purchase of all business travel.

Phone: (614) 237-4488

Hours: M-F 8:30a.m. to 5:00p.m. EST

Agency Fees: $20.00(domestic) | $30.00(International)

Contact a Full Service Agent with International travel expertise for consultation, quotes or to book travel services. Uniglobe fee only applicable at purchase. Dickinson P-Card required for purchase of all business travel.

Phone: (800) 966-6512 or (614) 237-4488

Individual Travelers should reach out to:

Melissa Young @ melissay@uniglobetd.com

Michelle Moreno @ michellem@uniglobetd.com

For Group Travel of 10 or more:

Deb Maloney @ debm@uniglobetd.com

Sasha Battle @ sashab@uniglobetd.com

Agency Fee $30.00(international)

Contact an After Hours Agent for emergency requests that cannot be managed during Corporate Travel Planner's normal business hours. Uniglobe fee only applicable at purchase. Dickinson P-Card required for purchase of all business travel.

Phone: (800) 966-6512

Hours: M-F 5:01p.m. to 8:29a.m. EST

All day weekends and holidays

We have updated Totara with links and information related to the Uniglobe information sessions. Click the Totara “Uniglobe” course link below – and then click on “enroll me” to access the course page if you have not previously enrolled in this course: h​t​t​p​s​:​/​/​t​o​t​a​r​a​.​d​i​c​k​i​n​s​o​n​.​e​d​u​/​c​o​u​r​s​e​/​v​i​e​w​.​p​h​p​?​i​d​=​2​9​3

For further assistance or questions you may email Uniglobe directly at: dickinson@uniglobetd.com

Concur Mobile App - Android

Travel Functions on the Concur App

Concur Mobile App- iPhone

Travel Functions on the Concur App

  1. What is Concur? What can I do in Concur?

    Concur is a Travel management System that allows you to create/process Travel Requests, make on-line travel arranngements with Dickinson's contracted travel agency, Uniglobe Travel Designer's.

  2. What do I need to do to get user access to Concur?

    Log into the Dickinson Gateway and click on the Uniglobe Travel icon to self-register.

  3. What if I don't have access to a Dickinson P-Card?
    You may borrow one by contacting Kari Travitz in the FINOPS office at X-1383 or email: travitzk@dickinson.edu

  4. How do I code travel when reconciling my P-card?
    Here are guidelines for coding travel:
    Account Number:
    70101 - Travel Transportation - Personal vehicle mileage, car rentals, air, train, bus and taxis.
    70202 0 Travel Loding - Hotels and other lodging.
    70203 - Travel Meals & Entertainment - Restaurants, including room service or meals at hotels.
    70204 - Travel Other - fuel, parking, tolls, shipping, Visa fees and incidentals (tips, internet charges, etc.).
    70551 - Fees Conferences/Meetings - Registration fees associated with travel.
    70552 - Fees Professional Dues/Memberships

  5. Who should I contact if I'm traveling with extra athletic gear, technical equipment, etc.? 
    Call Uniglobe directly and they'll notify the carrier of your additional baggage and make all the arrangements. 

  6. Will it be mandatory to book our travel through this program? 
    The College has entered into an agreement with Uniglobe Travel Designers ("Uniglobe") to create a third-party corporate travel program. The College expects that procurement for air travel, car rentals and hotels will be made through the Uniglobe system unless specific travel circumstances warrant an exception (e.g. conference lodging, local travel not offered through Uniglobe such as taxis and ride sharing services, etc.). 

  7. Will this be for solely domestic travel or will it include international travel as well? 
    The Uniglobe Travel Designers' Program will be used for domestic and international travel. 

  8. Is the Uniglobe Travel program only in effect for the nine academic months? 
    No, the Uniglobe Travel Program is in effect year-round. 

  9. Can the Uniglobe Travel Program be used for personal trips? 
    Yes, the Uniglobe Travel Program can be used for personal trips. You have an option when booking to choose either business or personal. 
    If you have any questions or concerns please let me know. 

  10. Will it be mandatory to book our travel through this program?

    The college has entered into an agreement with Uniglobe Travel Designers ("Uniglobe") to create a third-party corporate travel program. The college expects that procurement for air travel, car rentals and hotels will be made through the Uniglobe system unless specific travel circumstances warrant an exception (e.g. conference lodging, local travel not offered through Uniglobe such as taxis and ride sharing services, etc.).

  11. Will this be for solely domestic travel or will it include international travel as well?

    The Uniglobe Travel Designers' Program will be used for domestic and international travel.

  12. Is the Uniglobe Travel program only in effect for the nine academic months?

    No, the Uniglobe Travel Program is in effect year-round.

  13. Can the Uniglobe Travel Program be used for personal trips?

    Yes, the Uniglobe Travel Program can be used for personal trips.

  14. Can I search for multiple airports?

    Yes, when booking a flight, the user can click the 'Select multiple airports' link found below the 'From' and 'To' search boxes.

  15. Can I reserve an Airbnb through Concur?

    Yes, Airbnb options will be provided when the user searches for hotels. In order to book an Airbnb, the user must have a personal Airbnb account.

  16. Should I buy travel cancellation insurance?

    It is generally recommended that the user does not purchase travel cancellation insurance because the college's blanket global medical insurance policy includes coverage for trip cancellation benefit. Additionally, the college can re-use credits when air travel is purchased through Uniglobe.

  17. How can I change my nickname to my government name on my Uniglobe profile?

    The user must call Uniglobe in order to change their name on the Uniglobe profile page.