Kenderdine Student Travel at Dickinson
What is the Kenderdine Student Travel Fund?:
The College has a limited pool of funding available for students to attend professional conferences. This support typically is for travel to present scholarly and/or creative work related to Student-Faculty Research, Dana Research Assistantships or 500-level independent research. Students may also apply for support to attend workshops, short-courses, associated field trips at the conference where they are presenting their work. Note that research resulting from a regular college course does not qualify for this Kenderdine funding. A maximum of $1,200 per student is available for projects that meet the criteria.
Information about other sources of funding for student travel and research can be found at : Center for Sustainability Education, Community Studies Center, and Student International Research Fund (SIRF).
What criteria are used to determine funding?: R&D looks for:
- Work is typically the result of a collaborative student/faculty research project or 500-level independent research course. Examples of origins of such research include a Dana Research Assistantship; a formal student/faculty research project supported by R&D or other externally funding source.
- Student members of student-faculty research teams may apply for funding to travel to conferences where the results of research are presented; faculty members who are co-presenting should also complete an Application for R&D Support to Travel and Present a Paper at a Conference.
- Independent research mentored by non-Dickinson faculty, summer work at corporate research centers, government agencies and NGO's can be an eligible origin for a research presentation.
- Projects with multiple authors will be considered on a case-by-case basis.
- The travel must be for a high visibility event: maximum scholarly audience at a peer-reviewed professional conference.
Updated Financial Operations Travel Guidelines
Tax Exemption Information and Forms
What expenses are funded?: The College will fund only the following expenses:
Student grants are for amounts up to a maximum of $1,200 for expenses, and the student must submit original receipts.
- Round-trip transportation to the conference site, including associated expenses, such as mileage to and from the airport, tolls en route, parking, airport to hotel transport. Car mileage is reimbursed at the College's standard mileage rate.
- Conference registration (not including membership fees)
- Lodging and meals. Please note that lodging is not covered for conferences less than 75 miles from your home. Students are encouraged to share lodging and travel costs whenever possible.
- Fees for supplemental workshop registration associated with the conference.
Special application instructions for just this program:
- Use the Application for R&D Support to Travel and Present a Paper at a Conference
- Attach documentation of your presentation, e.g. copy of the program or letter of invitation.
- Applications must be submitted and approved prior to the trip.
- Students must provide the Committee with an abstract or copy of the paper which has been submitted and approved for presentation by the organizers or program committee of the specific conference to be attended.
- Include in the "Notes" section of the application a sentence indicating the origins of this student/faculty research, e.g., a Dana Research Assistantship, 500-level independent research course, etc.
Special reporting requirements for just this program:
After your trip, please submit to the R&D Committee:
- a copy of your paper or equivalent documentation of your presentation
- an R&D Detail Worksheet/Expense Form completed and submitted ELECTRONICALLY to firstname.lastname@example.org with ORIGINAL receipts sent in campus mail or delivered to Ellen Pfarr, Old West, 2nd floor.
- website to look up exchange rates http://www.x-rates.com/
- please read the Updated Financial Operations Travel Guidelines
***Please note that any travel more than 50 miles from campus requires that the student register through the on-line trip system. Details for this can be found by logging onto CLIQ, going to the “general” tab and travel system. For more information on this process contact your professor.