Skip To Content Skip To Menu Skip To Footer

Publication and Dissertation Costs


Publication and Dissertation


What are considered publication and dissertation projects costs? 

Expenses of publication, performance, or exhibition of scholarly or creative work as well as costs associated with the final preparation and defense of the dissertation.

What do these costs include?

For those completing degrees required by the college (usually the Ph.D.), allowable expenses include those associated directly with the final preparation of the dissertation, such as photocopying and or binding. A single round-trip for the purpose of the final dissertation defense will also be covered. Please note that tuition for the final semester of graduate school is not covered.

For the publication of other manuscripts, allowable expenses include those associated with preparing for publication, such as photocopying, graphics preparation, indexing, page charges, and translation where appropriate.  Please check to see whether your publisher offers a discount on page charges for authors at 4-year colleges. Multi-authored publications are supported proportionately to the number of co-authors for the publication. For publications where authors are from more than one institution, publication costs are expected to be shared equally. Sometimes publishers require a subvention subsidy from the author. R&D will consider funding these when reasonable and requested by reputable publishing houses. Data entry, keyboarding, and proof-reading are not ordinarily supported.  Any income e.g. royalties, external funding, received over the amount of actual expenses incurred will be reimbursed to the College up to the amount funded by R&D. 

For creative and performing artists, the modes and costs of "publication" are often very different. R&D exercises flexibility in these cases to allow expenses for exhibition and performance.

How are these projects supported?

For Ph.D. dissertations, expenses are limited to $1,000. For other manuscripts and projects, the limit is $2,000.

Helpful Tips about Negotiating a Contract:

The library has compiled resources for negotiating author rights on this guide (the section on Maintain Your Author Rights):

Once a contract is signed negotiations are not an option available to you.

Special note on open access publications:

The Waidner-Spahr Library and the Research & Development Committee partner to support open access (OA) publication.  Readers and institutions are not charged for access to OA publications.  This means the College library does not have to spend additional money to purchase your publication back from the publisher.  Some (but not all) publishers require author fees to subsidize OA publication. To request funding, faculty members should apply to the Research & Development Committee. The following criteria apply to OA funding requests:

  •   All research articles in the journal or the entire monograph must be OA, not just the publication being funded.
  •  The publication must be made immediately OA (with no embargo or delay).
  • The publisher must be reputable. If in doubt, please consult with a librarian.

·         The R&D funding limit for a single publication is $2,000.  Some publishers are open to negotiation of reduced OA charges.

·         Publications funded must be deposited in the "Dickinson Scholar"  institutional repository managed by the library.  Dickinson Scholar provides additional access to the work and secure digital archiving. 

Alternative OA funding models:

  • Many reputable OA journals do not charge authors. The Directory of Open Access Journals is a service that lists high quality, peer reviewed OA research journals in multiple disciplines and languages.
  • Some agencies allow use of grant funds to cover OA publication charges (e.g., NIH, NSF), and faculty are encouraged to explore availability of this funding.
  • The library is a supporting member of the Open Library for Humanities which does not charge author fees. 
  • Non-OA publishers will often allow authors to make some version of their work available online at no cost, usually after an embargo period of 6 months to 2 years. Embargo periods can often be negotiated with the publisher, even for monographs.

·         A citation for your work can be included immediately in Dickinson Scholar, with the full-text made visible online automatically when allowed by your publishing agreement.

·         More information about OA publishing is available from the library at:



The Dickinson College Research & Development Committee must be acknowledged in writing in all publications or performances resulting from the funded activity. (See General Regulation).

Special application instructions for just this program:

  • Applications are accepted on a rolling basis, but please submit all expenses for a single project at the same time.
  • Documentation from the publisher detailing the expenses is expected.
  • Please note that funds are not unlimited in this category, and you must apply in advance.
  • If awarded, a narrative report is not required. 
  • Please complete this online form with proposal application information at this link. R&D Application
  • Additional Instructions
  • If you have any difficulties or questions, please contact

For instructions on submitting receipts, please click on the "Expense Reporting"  menu button.