The following policies and procedures for staff development and wellness programming will help to build a structure specific to the administration of these events. These policies and procedures will be updated on a regular basis as the scope of offerings increase and this component of the department of Human Resource Services evolves.
1. All employees interested in attending a course or activity being offered should register through Human Resource Services using the Totara online registration system, emailing firstname.lastname@example.org or calling ext. 1503.
2. Employees who must cancel their registration should do so at least 48 hours prior to the start of the event.
3. Employees must make every effort to attend the course or activity in its entirety in order to gain the most from the session and avoid any disruption to the program. If this is not possible, it is recommended that the individual registers once the course is offered in the future.
4. Although most courses are strictly voluntary, the Protecting Our Community (non-discriminatory/preventing workplace harassment) training course remains mandatory and must be taken by every Dickinson College employee.
5. Supervisors are strongly encouraged to recommend courses to their employees that will assist in their professional development.
6. The College recognizes that professional development and wellness programming may at times impact normal operations. Efforts should be made, however, to accommodate employees wishing to take advantage of professional development opportunities. To help avoid any operational conflicts, supervisors and employees are encouraged to work together in scheduling professional development and wellness programming. This includes providing the supervisor with ample lead time when making a request to attend any session being offered.
7. Supervisors should provide every opportunity for their employees who attend training sessions to use their new applicable skills within their work environment.
8. Every employee who attends a training course or wellness activity should complete an evaluation form that will help us to continuously improve the programming offered at the College.
9. Effective July 1, 2008, successful completion of a multiple-session wellness exercise program will be defined as attendance at 75% or more of the total sessions offered for the program.
10. Effective July 1, 2017: Reimbursement of Fitness program fees is available to all full-time employees, and will be processed through Aetna under the GlobalFit fitness reimbursement portal for Aetna members. For full-time employee-participants who are not members of Aetna, reimbursements will continue to be processed through Human Resource Services. Spouses/Domestic Partners and Dependents over the age of 18 years of age of full-time employees will also be eligible for the fitness reimbursements, and should submit reimbursement requests through Aetna (for members) or through Human Resource Services (non-members). Employees must register online via the Aetna Navigator secure member website for the Fitness Reimbursement program with GlobalFit. Eligible expenses have been expanded to include monthly fitness center membership fees, weight management programs, group exercise class fees, personal training fees, nutrition counseling fees and exercise equipment purchases. Payments are processed and reimbursed quarterly until the plan limit is met. *Part-time employees hired prior to July 1, 2017 may continue to submit gym membership reimbursement requests through Human Resource Services.