General FAQs
What components of HR does Workday include?
- Absence & Time Tracking
- Benefits
- Compensation
- Human Capital Management (HCM)
- Learning
- Payroll
- Recruiting
- Talent Optimization
- Time Tracking
Where do I find the college's organizational chart in Workday?
To view the college's organizational chart, simply click on your profile icon picure in the upper right corner of the Workday homepage toolbar, and then click view profile.
Once your profile view appears on the screen, click the "Team" circular button under your name/position information to vew the organizational chart. Navigate the org chart to view all by using the arrows shown.
What is a Sup Org?
A supervisory organization, or “Sup Org” is a grouping of employees who report to the same manager. In Workday, these groupings are built into a hierarchy that defines the reporting structure and organizational chart.
Absence
How far ahead can I request time off in Workday – and can I back-date time off?
Time Off requests can be entered one year in advance and revisions or back-dated additions can be entered within the past 90 days.
Can I change or cancel time off that was already approved?
Yes. You can edit or cancel a time-off request that has already been approved in Workday. When you make a change or submit a cancellation, the updated request will be routed to your supervisor for approval.
How can I check if my absence request was approved?
You can check the status of your absence request through several methods:
Request Absence App: Go to Request Absence and view the calendar, where approved absences will be shown in green, and pending will show as grey.
Time Entry Calendar: View your time entry calendar in Workday; approved requests will be visible there.
Notifications: Check your notifications for the absence request and select Process to view the current status of your request.
Absence App on the Mobile App: Go to the Absence app. Approved absences display with the date circled in green. Pending requests display on the date as grey dashed circle.
Can employees see the Team Time Off calendar?
Yes, employees can View Teams within Workday on the absence calendar from the Action button.
Should the supervisor enter an employee’s unscheduled sick day, or is it the employee’s responsibility?
If there is sufficient time, the employee should enter the sick day upon their return to work.
However, both the employee and the manager can enter sick time into Workday. If the sick day occurs shortly before the timesheet is due, it may be more practical for the manager to enter it on behalf of the employee.
What is the difference between the Time app and the Manage Absences app?
Manage Absence App: This app is used to record hours not worked but to be paid, such as vacation or sick leave. It tracks paid time off and should be used for requests like vacations, sick time, or other paid absences.
Time App: This app is used to record hours you have worked (for non-exempt employees and student workers). It should only be used for logging worked hours.
If my absence request is approved, do I need to add that time to my time entry/time sheet?
No, once your absence request is approved by your supervisor, you do not need to resubmit it. Approved time off requests will automatically be reflected on your time entry calendar if submitted and approved ahead of time.
If you notice the time off listed as well as a shift listed on the same day, please ensure you remove or edit the time block from your time entry.
Does Workday make Outlook calendar entries for time off requests?
This is not current Workday functionality but may be included in a future release.
Benefits
Will open enrollment be done in Workday?
Yes. Guidance will be provided as we get closer to open enrollment.
Will I be able to use Workday to change my benefits due to a life event?
Yes. If you experience a qualifying life event, such as marriage, divorce, birth or adoption of a child, or loss of other coverage, you can update your benefits directly in Workday. You will be prompted to submit the required documentation, and changes must be made within the allowable time period following the event to take effect.