As we move closer to launching Workday Finance and Human Capital Management, we want to make sure campus is prepared for the upcoming transition. Below you’ll find key dates for time tracking, time off, expense submissions, and other activities affected during the transition.
Dates marked with a red circle (⬤) indicate when to stop using a current system or process, and those marked with a green triangle (►) indicate when to start using Workday. Please review the details carefully so you’ll know when changes take place.
Learning
All Staff and Faculty
⬤ November 24, 2025: Retirement of Totara.
► December 15, 2025: Workday Learning becomes available to employees.
Learning for students is now available in Brightspace, and wellness activities are posted in EngageD.
Payroll Deduction Changes
All Staff and Faculty
⬤ November 30, 2025: Last day to make changes to retirement and annual giving contributions via payroll deduction in Self-Service Banner.
► December 15, 2025: Changes to retirement and annual giving contributions via payroll deduction can be made in Workday.
Time Tracking
Hourly Staff
⬤ December 13, 2025: Last day to track time in Banner or TimeClock Plus.
► December 14, 2025: Begin using Workday for time entry.
► December 29, 2025 by Noon: First Workday timesheet submission deadline.
Student Workers in Dining and the Library
⬤ December 13, 2025: Last day to track time in TimeClock Plus.
► December 14, 2025: Begin clocking in/out (daily) in Workday.
► December 29, 2025 by Noon: First Workday timesheet submission deadline.
Student Workers (except Dining and Library)
⬤ December 20, 2025: Last day to track time in Banner.
► January 5, 2026: Begin clocking in/out (daily) in Workday.
Time Off Requests
All Staff
► December 15, 2025: Begin using “Request Absence” in Workday for vacation, sick, and other time-off requests.
Expense Reports
All Staff and Faculty
⬤ December 16, 2025: Last day to submit expense reports in Banner.
⬤ December 17, 2025 – January 4, 2026: No expense report entry permitted.
► January 5, 2026: Begin submitting expense reports in Workday.
Accounts Payable (Invoices & Payment Vouchers)
All Staff and Faculty
⬤ December 16, 2025: Final day to submit invoices directly to Accounts Payable (processed in Banner).
⬤ December 17, 2025 – January 4, 2026: No invoice submission permitted.
► January 5, 2026: Begin submitting Supplier Invoice Requests in Workday.
Purchasing Cards (P-Cards)
All Staff and Faculty
December P-Card transactions will be coded and approved in Wells Fargo. January P-Card transactions will begin in Workday.
⬤ January 10, 2026: Last day to code and approve December transactions in Wells Fargo.
► January 5, 2026: Begin submitting and approving January P-Card transactions in Workday.