Publication and Dissertation


What are considered publication and dissertation projects costs? Expenses of publication, performance, or exhibition of scholarly or creative work as well as costs associated with the final preparation and defense of the dissertation.

What do these costs include? For those completing degrees required by the college (usually the Ph.D.), allowable expenses include those associated directly with the final preparation of the dissertation, such as photocopying and or binding. A single round-trip for the purpose of the final dissertation defense will also be covered. Please note that tuition for the final semester of graduate school is not covered.

For the publication of other manuscripts, allowable expenses include those associated with preparing for publication, such as photocopying, graphics preparation, indexing, page charges, and translation where appropriate.  Please check to see whether your publisher offers a discount on page charges for authors at 4-year colleges. Multi-authored publications are supported proportionately to the number of co-authors for the publication. For publications where authors are from more than one institution, publication costs are expected to be shared equally. Sometimes publishers require a subvention subsidy from the author. R&D will consider funding these when reasonable and requested by reputable publishing houses. Data entry, keyboarding, and proof-reading are not ordinarily supported.  Any income e.g. royalties, external funding, received over the amount of actual expenses incurred will be reimbursed to the College up to the amount funded by R&D. 

For creative and performing artists, the modes and costs of "publication" are often very different. R&D exercises flexibility in these cases to allow expenses for exhibition and performance.

How are these projects supported? For Ph.D. dissertations, expenses are limited to $1,000. For other manuscripts and projects, the limit is $2,000.

Special note on open access publications:

The Waidner-Spahr Library and the Research & Development Committee partner to offer funding for open access (OA) publication.  Since an open access publication is made freely available to the general public and the scholarly community at large, the college library does not have to spend additional money to purchase this content back from the publisher for our collection in the future. The library will provide a fixed amount of money toward funding processing charges that lead to immediate OA publication by reputable publishers. All research articles in the journal or the entire monograph must be OA, not just the article being funded.  Publications that are funded must be deposited in the "Dickinson Scholar"  institutional repository managed by the library.  Dickinson Scholar provides additional access to the work and secure digital archiving.  To request funding, faculty members should apply to the Research & Development Committee.

NOTE: Some agencies allow use of grant funds to cover OA publication charges (e.g., NIH, NSF), and faculty are encouraged to explore availability of this funding source for publication costs. The library has paid for a membership in the BioMed Central OA journal platform  which entitles all Dickinson authors to a 15% discount on article-processing charges of all research articles accepted for publication.  The library also is a supporting member of the Open Library for Humanities which does not charge author processing fees.  More information about open access publishing is available from the library at:


Acknowledgements: The Dickinson College Research & Development Committee must be acknowledged in writing in all publications or performances resulting from the funded activity. (See General Regulation).

Special application instructions for just this program:

  • Applications are accepted on a rolling basis, but please submit all expenses for a single project at the same time.
  • Your application should include a cover sheet, budget, and a proposal narrative. Documentation from the publisher detailing the expenses is expected.
  • Please note that funds are not unlimited in this category, and you must apply in advance.

We have prepared this helpful template for your convenience, publication proposal template.

For instructions on submitting receipts, please click on the "Expense Reporting"  menu button.