Payment and Refund Policy - Student Account Hold
An itemized statement of tuition and fees is mailed prior to the beginning of each semester. Payment is due and must be paid in full 14 days prior to the beginning of classes each semester. Accounts not settled by the due date will be subject to a late payment fee of $50 and a one and one-half percent (1.5%) per month interest charge on the unpaid balance and could result in a delay in the student registering for classes or possibly a withdrawal from the college for financial reasons. A hold is placed on the student's account if the balance is past due. This hold prohibits the student from registering for courses or course adjustments, application review to go abroad, charging in the Bookstore, Devil's Den and Dining Services areas. The hold also prohibits the release of official transcripts and diploma.
Bookstore, Devil's Den, Dining Services and other miscellaneous consumer charges will be billed on a monthly basis and are due by the due date noted on the invoice. Accounts not settled by the due date will be subject to a one and one-half percent (1.5%) per month interest charge on the unpaid balance and could result in a delay in the student registering for classes. A hold is placed on the student's account if the balance is past due. This hold prohibits the student from registering for courses or course adjustments, application review to go abroad, charging in the Bookstore, Devil's Den and Dining Services areas. The hold also prohibits the release of official transcripts and diploma.
Whether or not the student is currently enrolled, an official transcript of a student's records will not be released if any of the student's accounts, including educational loans issued by or through or upon approval of the college, is in arrears.
Clearing Your Account Balance
You must contact the Student Accounts Office to clear your account for registration. Payments may be made with cash, check, money order, EFT or credit card (VISA, MasterCard, Discover, American Express). If you are experiencing financial difficulty, please email the Student Accounts Office staff to see if you are eligible for additional assistance. You can also reach us by dialing 717-245-1953 or by fax at 717-245-1850.
Registration Hold Appeals
If you feel you have a valid reason to appeal the registration hold, you may do so by sending an e-mail message to the Bursar, Sally Heckendorn. You must type "APPEAL" in the subject section of the e-mail message and briefly state the reason(s) the appeal committee should permit you to register with an existing balance. Appeals will be reviewed on a first come first served basis. It is in your best interest to act promptly. If you are experiencing financial difficulty, please contact the Student Accounts Office staff to see if you are eligible for additional assistance. You can also reach us by dialing 717-245-1953 or by fax at 717-245-1850.
The Dickinson College Refund Policy applies to all students attending the Carlisle campus who withdraw, are dismissed, or take a leave of absence from the college after the start of classes. A separate refund policy applies to those students attending sites approved through the Center for Global Study and Engagement. Please see the General Orientation Handbook for Study Abroad, available in the Center for Global Study and Engagement Office.
A student's date of withdrawal is determined by either:
- The date the student begins the withdrawal process by contacting the appropriate Class Dean, or
- The date the student is officially dismissed from the college, or
- If the student leaves without notifying the institution, the mid-point of the semester or the student's last documented attendance at any academically-related activity, whichever is later.
Refunds of all institutional charges for tuition, required fees, room and board will be determined on a pro-rata basis until 60% of the semester has been completed. No refunds will be calculated after 60% of the semester has elapsed. Weekends are included in counted days, except when part of a scheduled period of non-attendance of five days or more, such as spring break.
A student who withdraws prior to the beginning of the first day of classes will receive a 100% refund, except for the non-refundable enrollment deposit. Charges for room and board will continue until departure from campus. Refund calculations for all flexible meal plan options will be based on the actual meals, points and declining balance used by the student. Any outstanding account balance will be deducted prior to a refund being processed.
For students receiving financial aid, the following rules will apply:
- Funds will be returned to financial aid programs before any funds are returned to the student.
- Return of Title IV (Federal) Funds: Funds received from the Federal financial aid programs will be aggregated and refunded to the programs using the same percentage as calculated above. After 60% of the semester has been completed, federal financial aid funds are viewed as "earned" in their entirety, and no refund will be made. Funds will be returned in the order prescribed by the US Department of Education: Unsubsidized Federal Direct Stafford Loan, Subsidized Federal Direct Stafford Loan, Federal Direct PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, then other federal assistance.
- Grant/Scholarship aid from Dickinson will be refunded to the source from which it came using the calculated refund percentage.
- State Grants will be refunded in accordance with the guidelines of the appropriate state grant agency.
- Outstanding balances due to the college will be deducted from any refund due to the student.
***Due to changes in federal regulations, beginning with the fall 2018 semester Dickinson College will no longer allow credit balances in the amount of $10.00 or greater to carry forward to the next semester. Credit balances will be processed as a refund in the student's name during the months of December and June. Refunds will be completed as direct deposit if there is active banking information on file for the student. If Dickinson College does not have active banking information on file, the refund will be sent in the mail to the student's permanent residence. This policy is only for students who are expected to be enrolled for the following semester as of the date the refund is processed.
Please note that if a student does not have a U.S. bank account or a U.S. address to process a credit balance refund, a refund will be processed only if specifically requested by the student.***
Summer School Refund Policy
For a paid, registered student taking classes on the Carlisle campus, who informs the college before the first day of classes that he or she expects not to attend summer school, shall be entitled to a 100% refund of all fees. After classes begin, the following schedule will apply:
Course (for credit) dropped during the 1st week, 60% refund
Course (for credit) dropped during the 2nd week, 40% refund
Course (for credit) dropped after the 2nd week, 0% refund
Course (for audit) dropped during the 1st week, 60% refund
Course (for audit) dropped during the 2nd week, 20% refund
Course (for audit) dropped after the 2nd week, 0% refund
Room and Board: No Refund
Application Fee: No Refund
If the student's bill has not been paid in full or if there are new charges on the student's account, the refund to the student may not fully cover the charges. In this instance, the student may continue to have an outstanding balance owed to Dickinson, and will not receive a cash refund.
A separate refund policy applies to those students attending sites approved through the Center for Global Study and Engagement. Please see the General Orientation Handbook for Study Abroad, available in the Center for Global Study and Engagement Office.
Tuition Refund Insurance Plan
We recommend every family consider GradGuard's Tuition Protection Plan from Allianz Global Assistance. We believe it is important to offer an easy, affordable way to protect the investment your family has made in higher education. That's why Dickinson College has negotiated with GradGuard to provide our families with tuition insurance by Allianz Global Assistance featuring special plans and rates not available to the general public.
The coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance: a 24-hour emergency hotline that offers students and parents even greater peace of mind.
Performance Studies Fees
PLEASE NOTE: A fee is assessed for all Performance Studies lessons (with the exception of lessons for music majors meeting certain criteria). These fees are added to the student's tuition when registration is confirmed at the end of the Add/Drop Period. Performance Studies fees are non-refundable after the add/drop period has ended.