What follows are regulatory and policy updates, as well as instructive legal case updates that we hope will provide a useful education for the common good. 

 

NEW POLICIES ANNOUNCEMENT FOR JULY 2020

Dickinson College has recently approved some new institutional policies and substantively changed others. They are briefly described below and can be read in greater detail by either visiting the Office of General Counsel webpage and clicking the Updates tab on the left, or by going to the policy manual by signing onto the Gateway, clicking on the Employee tab on the left and then clicking on the Campus Policy Manual link on the right.

Animals on Campus – This policy has been broadened to ensure its applicability to the entire campus community as well as visitors..  The purpose of this policy is to establish minimum procedural requirements for service animals and emotional support animals on campus, in order to stay in compliance with Americans with Disabilities Act (ADA), the Rehabilitation Act, and the Fair Housing Act. A violation of this policy may result in the animal being removed and/or banned from campus.

Business Ethics and Conduct - Dickinson College has implemented various policies and procedures to establish a foundation for acceptable standards of employee behavior in conducting business on behalf of the college.  This document is intended to emphasize the importance of observing these standards and serves as a point of reference for policies and procedures in place at the college. 

Drones/Unmanned Aircraft Systems (UAS) – This policy has been updated and explains the purpose, definition and process for using Drones on campus.  This policy applies to all faculty, staff, and students for commercial or recreational use.  Any person who wishes to fly a drone anywhere on Dickinson grounds/campus must first contact the director of enterprise risk management to submit the appropriate documentation in order to receive advanced permission. 

Freedom of Expression – This Statement/Policy expresses how Dickinson seeks to cultivate inquiry into the human experience by virtue of its commitment to open expression and critical thought.  Dickinson is committed to advancing the interests of its campus community members relative to academic freedom, freedom of speech and expression, and the right to peaceably assemble.

Non-Discrimination, Harassment and Retaliation – This policy has had significant changes in order to make sure it is relevant to the entire campus community, and that is clearly establishes Dickinson’s anti-discrimination stance.  The policy ensures that Dickinson has processes in place to effectively deal with discrimination, discriminatory harassment and retaliatory conduct within its employment, enrollment, student engagement and curricular, co-curricular and extra-curricular programming efforts.  

Records Management and Retention PolicyThis policy had merged in other departmental records retention policies so that we have only one campus-wide records retention policy. 

All policies listed above can all be found in their entirety by going to the Campus Policy Manual at: https://www.dickinson.edu/homepage/1146/campus_policies_manual or by going to the Legal and Policy Updates section of the Office of General Counsel webpages.

If you have any questions please contact our office at legal@dickinson.edu 

TITLE IX UPDATES

The Department of Education (DOE) has recently enacted Title IX regulation that brings significant new institutional legal requirements. Just a few of these new requirements are:

  • Real-time hearings with the ability to conduct cross examinations
  • Limitation on the ability to remove a party from campus unless there is a real threat to safety
  • The ability to engage in informal resolution efforts to resolve cases short of a hearing
  • Detailed mandates on what must occur during investigation and decision-making processes

Clearly articulated definition of what constitutes prohibited sexual misconduct and harassment

As soon as Dickinson’s Sexual Harassment and Misconduct policy is updated, we will provide it to campus and follow-up with some live or virtual open forums to discuss the regulation, policy changes and implication on our processes going forward.

As it relates to the Title IX compliance, one bit of good news is that we have expedited the hiring of a full-time investigator. This will ensure that Title IX investigations are standardized, professionalized and completed as thoroughly as possible. Having an employee with the number one priority of investigating these cases will allow us to accomplish this goal. To this extent, we are pleased to welcome Jared Boyer to Dickinson College!

Jared Boyer comes to Dickinson following six years working in progressively responsible roles investigating cases for the Office of Inspector General for the Chicago Board of Education. While there, he investigated highly sensitive cases involving sexual assault, child molestation, and corruption and fraud at the highest levels. He has a J.D. as well as a B.A. in political science from Valparaiso University. Jared started with us on June 22 and is already hard at work helping us formulate our investigative procedures and Title IX training protocol. Please join me in welcoming him to our campus.

Please stay tuned; more updates will be forthcoming as we prepare for Aug. 14 and our new normal thereafter. Until then, if you would like some more information about the regulation and forthcoming changes, the webinar below from one of our law firm partners is free and gives an excellent overview:

https://www.mcneeslaw.com/new-title-ix-regulations-webinar/

 

NEW POLICIES ANNOUNCEMENT FOR APRIL 2020

Dickinson College has recently approved several new institutional policies and substantively changed four others. They are briefly described below and can be read in greater detail by either visiting the Office of General Counsel webpage and clicking the Updates tab on the left, or by going to the policy manual by signing onto the Gateway, clicking on the Employee tab on the left and then clicking on the Campus Policy Manual link on the right.

Conferences and Special Events – (CASE) - This is an updated policy providing guidance to faculty, staff and students who make requests for use of College facilities. Of particular note is the section referencing that we now using EngageD.  You can access EngageD by going to the Gateway.  This policy is located under Campus Operations in the Policy Manual. 

Inclusive Gender Bathroom Policy – Updated policy focusing on the inclusive nature of our community and diverse nature of its members, and ensuring that we have bathroom facilities available that meet the needs of our ADA accessible community members, as well as others regardless of gender identity.  See more information on this policy under College Wide Policies

Preferred or Chosen Name Policy – Updated policy to foster an inclusive campus environment that encourages self-expression, and establishes that students and employees have the option to use a preferred or chosen first name on campus wherever possible.  See more information on this policy under College Wide Policies

Sponsored Programs and Grants – There are a series of new and updated policies which can be found under Academic Resources and Services.  Scroll down this page and you will find the listing in three sections for our Institutional Compliance Committee Policies, Sponsored Projects and Grants and the last section is Sponsored Projects and Grants Financial Administration. 

All policies listed above can all be found by going to the Campus Policy Manual at: 

https://www.dickinson.edu/homepage/1146/campus_policies_manual or by going to the Legal and Policy Updates section of the Office of General Counsel webpages.

If you have any questions please contact our office at legal@dickinson.edu