revised 4-12-2017  (download the short form)

Faculty Salary Rates:

  • Summer - governmental grants: 1/9 per month of base yearly salary to a maximum of 2/9ths for 2 months of summer research. This is the maximum allowable by federal grants. *Proposal writers: for multi-year grants calculate salary increases at 5% per year, per Dickinson policies. 
  • Summer - non-governmental grants: $500 per week for a maximum of 8 weeks - this corresponds to the maximum rate payable by the College's R&D Committee.
  • Course Reassigned Time Reimbursement:
    • Standard: $4,600 per course
    • Non-standard: 1/6th of annual salary.

Student Salary Rates:

  • Academic Year: Call Heather Dunn (x8949) for the current Student Payroll Classification Plan which lists corresponding pay rates. For student research assistants (Category D) the rate is $1,778.50 for academic year (8 hours per week for 26 weeks) or $889.25 per semester. This corresponds to the current R&D rate for Dana Research Assistant stipends. *Proposal writers: anticipate a rate of $1,778.50 per academic year through 2016. (see note)  
  • Summer: For those conducting grant-funded research including student assistants/ collaborators during the summer the stipend rate is $350 per week. This corresponds to the current R&D rates for summer student-faculty research project and Dana Research Assistant stipends *Proposal writers: anticipate a rate of $350 per week through summer 2016 (see note)

Student Room Rates (summer, on-campus):

  • For those conducting grant-funded research including student assistants/collaborators during the summer, etc.:
  • 2017:     $28.00 per day     $196.00 per week
    2018:     $29.00 per day     $203.00 per week
    2019:     $30.00 per day     $210.00 per week
    2020:     $31.00 per day     $217.00 per week
    2021:     $32.00 per day     $224.00 per week

Room and Board rates for Dickinson summer programs and institutes (on campus):

  • Summer 2017:  (estimated; see note)
  • Room Cost: $42.25 per person/per night + 6% occupancy tax (no tax if Fed funded project)
  • Board Cost: $35.75 per person/per day + 6% sales tax (no tax if Fed funded project)
  • Facilities Use Fee: $8.40 per person/per day + 6% occupancy tax (no tax if Fed funded project)

Note on Projected Rates:

**Anticipated rates for future years are *projections only* to cover unexpected rate increases. Grant accounts will be billed/(and people compensated) at the prevailing rate at the time of billing regardless of what was projected in your budget. For example:
if you projected a student stipend for 2016 at $400 per month, and the actual rate in 2016 is $335 per month, then your student will be paid (and your grant will be billed) $335 per month - and -
if you projected a student stipend for 2016 at $300 per month, and the actual rate in 2016 is $335 per month, then your student will be paid (and your grant will be billed) $335 per month.

Room and Board rates for Dickinson Off-Campus Projects (including off-campus conferences, workshops, field research at external laboratories, etc):

If you don't know actual costs, make an estimate based on current U.S. Federal Domestic or International Maximum Per Diem (see rates).
*Note that for federally-funded projects, the feds will only pay 75% of the Meals and Incidental Expense (M&IE) rate on the first and last day of your trip. Thus, for a conference that takes 5 days total including travel to/from Carlisle (on the first and last day) you calculate:  

4 nights housing, plus:
3 days M&IE at the 100% rate, plus
2 days M&IE at the 75% rate

International Scholars:  (FY 2016 - contact CGSE for updates)

  • Housing:     $1250 per month. Note that CGSE normally has available 3 houses plus 9 apartments.
  • Insurance:  $140 per month plus one month prior plus one month after. Ex: 10 months = $140x12 = $1680. 
  • Insurance:  $404 spouse per month; $313 per child per month, plus one month prior plus one month after.
  • SEVIS Fee: $180
  • Travel Int'l: $2176 allocation
  • Salary:       $30K per year unless otherwise negotiated and/or budgeted.

Fringe Benefit Rates:

All Faculty and Staff : 29.4% of base yearly salary
Student assistants - summer: 7.65% of total stipend
Student assistants - academic year: none

Benefits include: workman's compensation, state unemployment compensation, FICA, Medicare, retirement, early retirement, Flexcomp contribution, health insurance, disability insurance, life insurance, employee assistance program, faculty One Percent travel funds (29.4 percent calculation does not include tuition assistance or tuition remission/international programs).

Mileage Reimbursement:

Federal and state rate from January 1, 2017 is 53.5 cents per mile.

College Van Usage:
             32 cents per mile for mini vans
             37 cents per mile for full-sized vans (11-passenger)

Domestic/International Airfare:

For domestic and international flights, get an estimate from Orbitz.com, Expedia.com or other website. ** Note that if you are making an international flight with federal funds, you must abide by the rules under the Fly America Act. Contact the Center for Global Studies and Engagement (x1341). They work with travel agencies that understand the rules and can help you book your travel in compliance with the regulations.

Local Hotel/Housing:

Dickinson has special discounted room rates at the Comfort Suites Hotel in downtown Carlisle. The current per night rate from January 2015 is: $106 per night + tax; ($110 per night + tax June-July)  
Order code/ID for Dickinson:  "L-Univ"

Facilities and Administrative (F&A)/Indirect Cost Rates: (see detail on rates)

Grants not specifying a rate: 48.6% of salary and wages, excluding fringe benefits.
Exceptions* 25.6% of salary and wages, excluding fringe benefits.

The College's current federal Facilities and Administrative (F&A) recovery rate - formerly known as indirect cost rate - was negotiated with the Department of Health and Human Services (DHHS), was approved December 10, 2014 and are valid through June 30, 2018 (provisionally valid between 6/30/2018 and 6/30/2020) *This rate has rarely been used in cases where the bulk of the research is undertaken off-campus. This rate absolutely MUST be approved in advance by the Dean of Academic Affairs and Vice President of Financial Operations. No exceptions.

Federal Per Diem Rates:

Domestic: see GSA Federal Domestic Per Diem Website
Foreign: see Department of State Per Diem Website

Boilerplate Language on Institutional Grants Administration:

Dickinson College has many years of experience successfully administering federal funds, including grants from the U.S. Department of Education, the U.S. Department of State, and the National Science Foundation (NSF), among others. Procedures are in place through our Office of Financial Operations for receiving funds, accounting for expenditures, submitting reimbursements, and preparing detailed reports pertaining to federal grants.

Boilerplate Language on Institutional Financial Accounting System:

Dickinson College currently uses the Banner financial system, a product developed by Ellucian. The Banner system combines manual and automated procedures that result in a double entry transaction recording format. This system tracks account-level activity through fund specific accounting, which allows proper and accurate segregation of grant related funding and expenditures.

Institutional Financial Information

 Link to Financial Statements on-line

Institutional Identifiers

Federal EIN:         23-1365954
DUNS Number:    003029253
IRB Indentifier:     IRB00004586
ORHP FWA:         FWA00009655 (Federal Wide Assurance on human subject research)

Animal Welfare Assurance:   D16-00749 (A4494-01) valid through 1/31/2017
PA Vendor ID:     117669
NAICS Code:       611310
SIC Code:           8221
CAGE/NCAGE:     0DGE5      

College address for federal proposals that list the DUNS number:  Dickinson College, 28 North College Street, 17013-2311

Political Districts and Representatives:   

Dickinson's U.S. Congressional District: 11th. (Louis J. Barletta)  PA-011 on Grants.Gov applications
Dickinson's U.S. Senators: Patrick J. Toomey, Robert P. Casey, Jr.
Dickinson's State Senate District: 31st. (Senator Patricia H. Vance)
Dickinson's State House District: 199th. (Representative Steven Bloom)