Banner Self-Service Grading Instructions

SPRING 2008 FINAL GRADES

FOR SENIORS ARE DUE BY
NOON, WEDNESDAY, MAY 14, 2008

FOR UNDERCLASS STUDENTS ARE DUE BY
NOON, WEDNESDAY, MAY 21, 2008

Final grades are entered through the Dickinson Gateway using Banner Self-Service. Below are important details about:

• Entering grades
• Grade status emails
• Posting grades to transcripts
• Changing grades

If you have any questions regarding grading in Banner Self-Service, feel free to contact the Registrar's Office - reg@dickinson.edu or x1315.

TO ENTER YOUR FINAL GRADES:

1. Go to http://gateway.dickinson.edu

2. Enter your User Name (your Dickinson e-mail address without @dickinson.edu) & Password, then click the Login button
       NOTE: If you have forgotten your password, click on the "Forgot your password?" link.

3. Click on the Banner Self Service tab

4. Select Faculty & Advisors Menu

5 . Select Term Selection, then choose the term from the drop-down menu and click Submit

6 . Select CRN selection, then choose the CRN from the drop-down menu and click Submit

7 . Select Final Grades

8 . Select the appropriate grade for each student listed from the drop-down menu

• If the student is taking the course pass/fail, the only drop-down options will be PA & FA.
• If the course is offered credit/no credit, the only drop-down options will be CR & NC.
• If the student is auditing your course and has:
• Completed the course, select AU from the drop-down menu
• Not completed the course, send an e-mail to Sharon Silva (silvas@dickinson.edu) indicating the student hasn't completed the audit.
• If you wish to submit an incomplete for a student, you must complete the Incomplete Grade Report Form. Leave the grade listed as None on Banner Self-Service for the student.
• If the student is no longer enrolled in your course, a W grade will already be entered and posted to the student's transcript.
• If there is a case pending regarding a student's grade, send an e-mail to Sharon Silva (silvas@dickinson.edu) letting her know. If the student has already received a penalty grade in your course, that grade will already be entered and posted to the student's transcript.
• If the student should receive a FLIC indication for your course, please send an e-mail to Sharon Silva (silvas@dickinson.edu) with this information (including the language).

9. Leave the Last Attend Date & Attend Hours fields BLANK

10. Click Submit

11. If the grades were submitted successfully, this message will be listed at the top of the screen:
       "The changes you made were saved successfully"

12. To grade your next course, click CRN Selection (bottom of screen) then continue with Step 6 above.

13. When you are finished, click logout (upper right corner of screen) to securely log out of the Dickinson Gateway.

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GRADE STATUS REPORT EMAILS:

Once a day, a process will run that will send an email to any faculty member who has submitted at least one grade during the previous day. The email will contain a list of all students in that professor’s courses, which can be used to verify the grades that have been submitted and the grades which still need to be entered.

If there are 2 or more professors assigned to a course and 1 professor enters grades, both professors will receive a copy of the email message.

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POSTING GRADES TO TRANSCRIPTS:

With Banner we are able to hold the posting of grades to student records UNTIL the grade due date.  This means that you can enter grades at any time between now and "the deadline" and students will not see those grades until the deadline has past. Subsequently, we will post grades again after any late grades that may be entered after the deadline.

The ability to enter grades on Banner Self-Service will be temporarily turned-off when the process to roll grades to students' transcripts is being run. This will occur on the afternoons of the deadline (and possibly a few other times, if needed) and shouldn't last more than 1/2-hour.

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GRADE CHANGES/CORRECTIONS:

Up until the time that students' grades are posted to their transcripts, you can make any corrections/changes via Banner Self-Service. Just log in, select the appropriate term, CRN & Final Grades link, then select the correct grade from the drop-down menu and click Submit.

Once your grades have been posted to students' transcripts, a grade cannot be changed unless the change has been requested by you and approved by the Dean of the College.  Grade changes need to be submitted (using the Grade Change Request Form) to the Dean of the College for approval by no later than Roll Call of the subsequent semester.   Please consult the Faculty Handbook (page 6-3) for more information regarding appropriate grade change requests.

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