Termination and Resignation Procedures

Termination Procedures:

Failure on the part of your student employee to meet their job responsibilities or to abide by department rules may result in disciplinary action. Infractions include, but are not limited to: the failure to perform job duties adequately and in a professional manner, unexcused absence or tardiness, leaving the job without permission, violating safety practices or failure to record hours worked accurately. In the event that disciplinary action is necessary, the following process will be followed to enable a review of the circumstances surrounding the student's behavior. Except in serious cases of rules violation requiring immediate action, the following procedures will be used:

1. You must provide a verbal warning to the student employee for the first offense.
2. You must document the same offense a second time, in the form of a written warning. A copy of the written warning must be provided to the student employee, and a copy should be sent to the Student Employment Office. The warning should include suggestions and a time period for the student to correct the unacceptable behavior. Your follow-up is required to ensure correction of the problem.
3. A third offense may warrant a decision by you to suspend or terminate the student's employment.

When adequate advance verbal and written warnings have been given for repeated tardiness, unexcused or excessive absenteeism, or other forms of unacceptable behavior, immediate termination of the student's employment may take place without further notice.

Instances that may warrant immediate dismissal from a job include: time cards that are submitted late by 2 or more pay periods; falsification of the time card; provoking or instigating a fight or coercing others; willfully misusing, destroying, or damaging Dickinson College property; deliberate insubordination; falsifying College documents; theft; unauthorized possession of firearms or explosives; immoral conduct or indecency; consuming or being under the influence of intoxicants of any type; and actions which jeopardize the College's public image.

When a student's employment is terminated within your department, whether for voluntary or involuntary reasons, you must provide the Student Employment Office and the Student Payroll Office with an email containing the following information:

• Department Name
• Student Name
• Position title
• Last day of work
• Date of termination
• Reason for termination

Resignation Procedure:

If the student decides to terminate their employment, it is recommended that they provide at least a two-week notice. In addition, the reason for termination should be discussed with you and, if desired, the Student Employment Office. If they voluntarily resign or they are released from their employment, they are not guaranteed employment elsewhere on campus.

Last updated on: May 24, 2004
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