Time Entry
Policies and Procedures

General Guidelines

1.Students are required to submit the hours that they have worked on a bi-weekly basis in order to be paid.

• Departments will provide instructions on specific time entry procedures to the student.
• It is the student's responsibility to learn the procedure used by the department and to adhere to the department standards.

2. Time entry must be completed on Monday by noon on weeks when the payroll is generated.
3. A payroll schedule is posted in several areas of campus for students and supervisors. You can also view a payroll schedule by clicking here Payroll Dates
4. The U.S. Department of Labor requires us to pay our employees in a timely manner. Time entry is submitted bi-weekly. Time entry that is not submitted and aAugust 16, 2007 following pay period.
5. Hours that are submitted late by 2 or more pay periods will warrant the students immediate suspension from their job. In order to resume work, the student or supervisor will have to file a written appeal with the Student Payroll office. The appeal must include an explanation of why the time was submitted late, and it will need to be signed by both the student and department supervisor. If the appeal is approved, the student and the supervisor will be notified, and the student may resume working for the department.
5. If students have chosen to use direct deposit for their pay, then they will receive an Electronic Pay Advice in their Dickinson College email account. Also, a printable, downloadable file will be available for their records.

• Students will be able to obtain their pay advice whether they access email through Microsoft Outlook or WebMail. Below are downloadable documents which provide directions on obtaining a pay advice using either email system.
  
  • Accessing Electronic Pay Advices – Using WebMail (PDF)
  • Accessing Electronic Pay Advices – Using MS Outlook (PDF)

  NOTE:   THE STUDENT'S FIRST PAY WILL BE IN THE FORM OF A CHECK

Banner Time Entry

(Used for student employees in all departments with the exception of a few areas on campus including: Dining Services, College Bookstore/Devils Den, Mail Center, Conference and Special Events office.)

1. Time entry must be completed to indicate the hours the student has worked. Students must submit the hours that they have worked and the supervisor must approve those hours. Hours are calculated in 1/4 hour increments. If a students has more than one job, the student will have to submit the hours worked for each job separately.

• To access Banner web time entry go to: http://banner.dickinson.edu
• Students should enter "0" for days that they did not work any hours.
• Students can learn how to use Banner web time entry, by accessing the Banner Self Service Training System for Students.
• Supervisors can learn how to approve hours submitted by students using Banner web time entry, by accessing the Banner Self Service Training System for Employees.

TimeClock Plus

(Used for student employees in Dining Services, College Bookstore/Devils Den, Mail Center, Conference and Special Events office.)

TimeClock Plus is a time keeping system that is used in departments that have hourly employees who report hours with little or no access to a computer.

1. TimeClock Plus is a time clock swipe card system. Student employees will swipe their student id card at the beginning of their work shift and at the conclusion of their work shift.
2. Students will receive instructions on specific time entry procedures from the department. It is the student's responsibility to learn the procedure used by the department and to adhere to the department standards.

Time Cards

(Used for student employees working off-campus at an approved Community Service Organization.)

1. Time cards are completed to indicate the hours that students have worked. Students and their supervisor must sign the time card. Hours are calculated in 1/4 hour increments. If a student has more than one job, the student will have a time card for each job.
2. Time cards are due Monday by noon on weeks when the payroll is generated. Time cards must be delivered to the Student Payroll office before noon in order to be paid. Late time cards will be paid the following pay period.

Last updated on: August 16, 2007
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