Travel - Student (Kenderdine)

What is the Kenderdine Student Travel Fund?: The College has a limited pool of funding available for students to attend professional conferences to present scholarly and/or creative work.  Note that research resulting from a regular college course does not qualify for this funding, student/faculty research projects or 500-level independent research courses will be the normal origin of fundable projects.  A maximum of $750 per student is available for the presentation of the projects which meet the criteria.

Information about other sources of funding for student travel and research can be found at the following links: Community Studies Center, The Student International Research Fund (SIRF) (scroll toward bottom of page) and Center for Sustainability Education.


What criteria are used to determine funding?: R&D looks for:

1.  Work must be the result of a collaborative student/faculty research project or 500-level independent research course.  Examples of origins of such research include a Dana Research Assistantship; a formal student/faculty research project supported by R&D or other externally funding source.

2.  Student members of student-faculty research teams may apply for funding to travel to conferences where the results of research are presented.

3.  Independent research mentored by non-Dickinson faculty, summer work at corporate research centers, government agencies and NGO's can be an eligible origin for a research presentation.

4.  Projects with multiple authors will be considered on a case-by-case basis.

5.  The work must have scholarly/creative merit: originality, significance or timeliness, quality and completeness of proposed research.

6. The travel must be for a high visibility event: maximum scholarly audience at a peer-reviewed professional conference.

7. Faculty members who are co-presenting should also complete an Application for R&D Support to Travel and Present a Paper at a Conference. 


Updated Financial Operations Travel Guidelines

Tax Exemption Information and Forms

What expenses are funded?: The College will fund only the following expenses:  Student grants are for amounts up to $750 for expenses which the student must file original receipts.  

     1. Round-trip transportation to the conference site, including associated expenses, such as mileage to and from the airport, tolls en route, parking, airport-to-hotel limo. Car mileage is figured at the College's standard rate (cost rates page). 

    2. Conference registration (not including membership fees) 

    3. Lodging and meals.  Please note that lodging is not covered for conferences less than 75 miles from your home. Students are encouraged to share lodging and travel costs whenever possible. 

Special application instructions for just this program:

1. Use the Application for R&D Support to Travel and Present a Paper at a Conference (link to application forms page)

2. Attach documentation of your presentation, e.g. copy of the program or letter of invitation.

3.Applications must be submitted and approved prior to the trip.

4. Students must provide the Committee with an abstract or copy of the paper which has been submitted and approved for presentation by the organizers or program committee of the specific conference to be attended.

5. Include in the "Notes" section of the application a sentence indicating the origins of this student/faculty research, e.g., a Dana Research Assistantship.  If the research originated in a college course the student must provide an explanation of how this research project exceeded the course requirements.


Special reporting requirements for just this program:         

                    •    After your trip, please submit to Associate Provost Christina Van Buskirk: 

                    •    a copy of your paper or equivalent documentation of your presentation 

                    •    an R&D Detail Worksheet/Expense Form (link to expense reporting) completed and
                          submitted ELECTRONICALLY to randd@dickinson.edu with ORIGINAL receipts sent in
                          campus mail or delivered to the office of AP Van Buskirk, Old West, 2nd floor, Room 17.

                    •    website to look up exchange rates http://x-rates.com/                    

                    •    please read the Updated Financial Operations Travel Guidelines

 ***Please note that any travel more than 50 miles from campus requires that the student register through the  on-line trip system. Details for this can be found by logging onto CLIQ, going to the “general” tab and travel system. For more information on this process contact your Professor.