Reporting Requirements

Narrative Reports: For all R&D awards, except for Travel to Conference awards, you must submit to Associate Provost Christina Van Buskirk a 2-3 page final report within a month of the completion of the project. In this report, describe the outcome of the project and provide an accounting of expenses. Please note that R&D cannot consider proposals from those who owe reports on past grants. (See individual pages for requirements.)

Changes to Project (See General Regulations 3.0) 

Financial Reporting (Receipts):

When submitting receipts for all approved R&D grants, please also submit the following to Associate Provost Christina Van Buskirk. (This should be completed within 30 days of completion of your grant expenses).

  R&D Detail Worksheet/Expense Form

•An R&D Detail Worksheet/Expense Form completed and submitted ELECTRONICALLY to randd@dickinson.eduwith ORIGINAL receipts sent in campus mail or delivered to the office of AP Van Buskirk, Old West, 2nd Floor, Room 17.
•Instructions for Detail Worksheet/Expense Form
•Original receipts are required for all out-of-pocket expenses; copies of credit-card statements do not constitute valid receipts.  •Please note: As soon as your grant has been approved and you have received an R&D award letter, you may use this form to be reimbursed for expenses you paid prior to any travel associated with your grant, such as registration and airfare. (Please complete reimbursement for expenses in 1 or 2 transactions per grant.)•website to look up exchange rates http://x-rates.com/

•For "Travel to Present" awards, please also submit a copy of your paper or equivalent documentation of your presentation
•Please be sure to read the  Updated Financial Operations Travel Guidelines
•Updated mileage rate beginning July 1, 2011. 

Information on Sales Tax Exemption

 All grants require the submission of ORIGINAL receipts and an EXPENSE FORM.