Banner FAQs for Faculty

How do I log in to Banner Self-Service?
  NEW CLIQ - Where do I find ...
 How do I view my class offerings?
Where can I find the capacity/enrollment for my class?
Where do I find prerequisites and restrictions on Banner Self-Service?

What are registration overrides?
How do I enter a registration override for a student?
Can I remove a registration override?
Does the capacity override raise the capacity of my class?
I've entered a Capacity Override, why can't the student register for my class?

Where do I find the Alternate PINs for my first-year & sophomore advisees?
 How do I send an e-mail to the students in one of my classes?
How do I send an e-mail to my advisees?

Why do some students' class year codes not coincide with their expected graduation dates?

Note for Mac Safari users
 

 How do I log into Banner Self-Service?

Banner Self-Service can be accessed through the Dickinson Gateway:

1.     Open your preferred browser and enter: http://gateway.dickinson.edu 2.     Enter your User Name, which is the first part of your Dickinson email address 
            (example: professor@dickinson.edu - User Name = professor).
3.     Enter your Network Password.
4.     Click the Banner Self-Service tab
 
 (back to the top of page)

 On the new CLIQ, where do I find... 

Faculty, you’ll find the following items under “Academic” in the header of the new version of CLIQ: 
        Student Profile 
        Advisees 
        Classses 
        Majors 
        Majors - Grads
Department Chairs, you'll find the following items under "Department" in the header of the new version of CLIQ: 
        Department Classes 
        Department Faculty 
        Course Submissions (only available certain times of the year)
Academic Department Coordinators, you'll find the following items under "Academic" in the header of the new version of CLIQ. 
        Student Profile 
        Department Graduates 
        Department Classes 
        Department Faculty 
        Department Majors (or Minors, as appropriate) 
        Course Submissions (only available certain times of the year) 

 (back to top of page) 

  How do I view my class offerings?
Once you have logged into Banner Self-Service:

1.     Select Faculty & Advisors from the Main Menu.
2.     Select Class Schedule Search from the Faculty & Advisors Menu.
3.     Select the desired term from the drop-down menu and click Submit. You can then select classes to view based on various criteria but you must enter at least one subject.  
            Note for Mac Safari users - click here
4.     Once you've entered all of your desired criteria, click Class Search.
5.     The results page shows you the class meeting information (days/times/locations), section attributes, instructors, topics course descriptions, etc. From this page you can link to other information as well. 
            •    Click on the title of the class to go to the Detailed Class Information screen. This is where you can find prerequisites and restrictions on this section. 
            •    Click on the View Catalog Entry link to go to the Catalog Entries screen. This is where you can find overall information on the course, including the course description from the College Bulletin.

(back to top of page) 


 Where can I find the capacity/enrollment for a class?  

Capacity and enrollment information can be found on the Detailed Class Information screen (which is available to the general public) or on your Detailed & Summary Class Lists screens (by secure login only).  This information can also be found on the Class Schedule Search - Condensed Format screen (this link is available on the Main Menu of Banner Self-Service).

To access the Detailed Class Information screen, use the Class Schedule Search, available on the Course Selection menu or on the main Registrar's web page. Once you have entered criteria and found the class listings, click on the title of the class - for example, Research and Methods in American Studies - 7037 - AMST 401 - 02.

If the class is NOT cross-listed, you will see the following under the Registration Availability heading:
 

- Capacity lists the total seats for the course
- FY Seats lists the number of seats reserved for incoming first-year students (fall semesters only)
- Actual lists the number of students enrolled/registered

If the class IS cross-listed, you will see the following under the Registration Availability heading:
 

- Capacity (in both rows) lists the total seats for all the cross-listed sections of the course
- FY Seats (in the both rows) lists the number of seats reserved for incoming first-year students for all sections of the cross-listed course (fall semesters only)
- Actual (in the Seats row) lists the number of students enrolled/registered for this section of the cross-listed course
- Actual (in the Cross List Seats row) lists the number of students enrolled/registered for all sections of the cross-listed course
 

To access your Detailed & Summary Class Lists screens, log into Banner Self-Service and make your selections from the Faculty & Advisors Menu.  Select the appropriate Term and CRN.

If the class is NOT cross-listed, you will see the following under the Enrollment counts heading:
 

- Maximum lists the total seats for the course
- Actual lists the number of students enrolled/registered
- Remaining lists the number of seats available [see NOTE below]
 

If the class IS cross-listed, you will see the following under the Enrollment counts heading:
 

- Maximum lists the total seats for all the cross-listed sections of the course
- Actual (in the Seats row) lists the number of students enrolled/registered for this section of the cross-listed course
- Actual (in the Cross List Seats row) lists the number of students enrolled/registered for all sections of the cross-listed course
- Remaining (in the Cross List Seats row) lists the number of eats available for all the cross-listed sections of the course [see NOTE below]- desregard the number in the Seats row under Remaining

NOTE: "Remaining" seats may be reserved for incoming students in the Fall semester - be sure to check the Priorities pages for the number of seats, if any, saved for first-year students
 

To access the Class Schedule Search - Condensed Format screen, log into Banner Self-Service, select the Class Schedule Search- Condensed Format link from the Main Menu.  Enter criteria to view the class listings, you will see the following headings:

*If the class is NOT cross-listed reference these columns (example CRN 7711 above):
- Cap (Capacity) lists the total seats for the course
- FY Seats lists the number of seats reserved for incoming first-year students
- Act (Actual) lists the number of students enrolled/registered

**If your class IS cross-listed reference these columns (example CRN 7016 above)
- XL Cap (Cross List Capacity) lists the total seats for all the cross-listed sections of the course
- XL Act (Cross List Actual) lists the number of students enrolled/registered for all the cross-listed sections of the course
 

(back to top of page)


 Where do I find prerequisites and restrictions on Banner Self-Service?
If there are any prerequisites and/or restrictions on a class section, you can find them at the bottom of the Detailed Class Information screen on Banner Self-Service. This screen can be accessed using the Class Schedule Search, available on the Faculty & Advisors menu or on the main Registrar's web page. Once you have entered criteria and found the class listings, click on the title of the class - for example, Research and Methods in American Studies - 7037 - AMST 401 - 02

(back to top of page) 

 What are registration overrides?
Registration overrides are codes that a professor can put on a student’s record via Banner Self-Service that will permit the student to enter a specific class online for which they would not normally be eligible. These codes DO NOT register the student for the class. Rather, once on the student’s record, they permit the student to request the class via Banner Self-Service.

(back to top of page)


 How do I enter a registration override for a student?

1.     From the Faculty & Advisors Menu in Banner Self-Service, select Student Information Menu.
2.     On the Student Information Menu, select Registration Overrides.
3.     Choose the term for which you wish to apply an override from the drop-down menu and click Submit.
4.     Enter the ID of the student for which you wish to apply an override. The ID can be either the first part of the student’s Dickinson email address in ALL CAPS (ex. STUDENT@dickinson.edu) or their 9-digit Banner ID #, which begins with a “9”. 
            NOTE: In order to use the name query at the bottom of the screen, the student MUST BE either your advisee or already registered for one of your classes.
5.     Click Submit.
6.     Select the correct student from the drop-down menu, if necessary, and click Submit. 
7.     From the Override drop-down menu, select the type of override you wish to apply. Your choices are:
 

 NOTE: The following errors received by students CANNOT be overridden:
    -    Dupl Crse/Equiv/Xlst With Sec -(CRN) - This means the student is already registered for the course (or it's equivalent or cross-listing).
    -    Rpt Count/Hours Exceed (#) - This means the student has already successfully completed the class and it's not repeatable.
    -    Maximum Hours Exceeded - This means the student has already requested/registered for 4.5 credits.
8.     From the Course drop-down menu, select the class for which you wish to apply the override. This menu will only contain the classes to which you are assigned for the term selected.
9.     You may add more overrides for this student on the same screen by selecting from the drop-down menus on the second and third lines.
10.     Click Submit.

Keep in mind that entering an override DOES NOT register the student for your class. Rather, once the override is entered, the student can then go onto Banner Self-Service and enter the class.

IMPORTANT NOTE: You will want to keep track of how many capacity overrides you enter for your classes. Example…

You place an override on Student A for your class, which normally has a capacity of Student A adds the class, bringing your enrollment to Student A then drops your class, lowering the enrollment back to You place an override on Student B for the same class. Student B adds the class, bringing the enrollment back to Student A then changes his mind and adds the class once again, raising the enrollment to the capacity override does not go away just because the student dropped the class.

(back to top of page)


 Can I remove a registration override?
Only the Registrar's Office can remove a registration override once it has been submitted via Banner Self-Service. If you have mistakenly entered an override on a student's record contact reg@dickinson.edu

(back to top of page)


 Does the Capacity override raise the capacity of my class?
No. The capacity override permits that particular student to register for the closed class. If another student drops the class, no one else can add themselves until the enrollment falls below the capacity.

For classes that have seats saved for incoming first-year students (example: a class has a capacity of 35 with 10 seats saved for first-years): Anytime prior to the First-Year Students' Course Request Period in July, adding a capacity override doesn't really overenroll the class. When the first-years register in July, and 2 out of the 10 seats saved for them are already taken by upperclass students by override, only 8 first-years will be registered for the class - keeping the capacity at 35. Only after first-year registration will capacity overrides raise the number of students enrolled above the cap.
 

(back to top of page)
 

 I've entered a Capacity override, why can't the student register for my class?
When students are given a Capacity Override for a class, they have to register for the class using the Add or Drop Classes link on Banner Self-Service, not the Search for Classes link. The reason is that the Search for Classes link will still show the course as Closed, instead of listing an open checkbox beside the class for the students to check and register.

So what the students need to do is log into Banner and, from the Course Selection menu, click on the Add or Drop Classes link. At the bottom of that screen there will be several boxes. They should enter the CRN of your class (the 4-digit number assigned to classes in Banner) in one of the boxes and click the Submit Changes button. This should add the class to their schedules.

(back to top of page)

 Where do I find the Alternate PINs for my first-year & sophomore advisees?
Alternate PINs are assigned to first-year & sophomore students based on their expected graduation dates (example, for Fall 2010 registration, students with expected graduation dates of August 2012 and later are required to have Alternate PINs).  The Alternate PINs for advisees can be found in two places:

1) on your Advisees list on CLIQ :
1.     Once logged into CLIQ, under Academic on the header, click Advisees.
2.     Your list of advisees will appear and the far right-hand column will contain the Alternate PIN.
NOTE:  If that column is blank for a particular student, that student is not required to enter an Alternate PIN when choosing classes.
 

-and- 2) on the Advisee Listing on Banner Self-Service. Once you have logged in to the Gateway and are on the Banner Self-Service tab:
1.     From the Main Menu, select Faculty & Advisors
2.     From the Faculty & Advisors Menu, select Term Selection and choose the term for which students will be registering (not the current term) from the drop-down and click Submit.
3.     From the Faculty & Advisors Menu, select Student Information Menu
4.     From the Student Information Menu, select Advisee Listing
5.     If prompted, select the desired term from the drop-down menu and click Submit.
6.     The fourth column contains the Alternate PIN numbers. If there is no Alternate PIN listed for a student, then he/she will not be required to enter one in order to submit their class requests.

(back to top of page)  

 How do I send an email to the students in one of my classes?

To send an email to students in one of your classes use the email icon on CLIQ or through Banner Self-Service:

1.     From the Faculty & Advisors main menu, select Summary Class List (or Detailed Class List).
2.     If prompted, select the desired Term and CRN.
3.     At the bottom of the class list screen, click on the Display Email List button.
4.     This will open a box on the screen containing all of your students’ email addresses separated by semicolons.
5.     Highlight the list of email addresses and select Copy from the Edit Menu (or press Ctrl C).
6.     Open your preferred email client and paste (press Ctrl V) the email address into the To:/Bcc: field, as desired. 
            NOTE: This feature also allows you to add or remove names from the email list as needed.

(back to top of page) 

 
 How do I send an email to my advisees?

To send an email to your advisees use the email icon on CLIQ or through Banner Self-Service:

1.     From the Faculty & Advisors main menu, select Student Information.
2.     From the Student Information menu, select Advisee Listing.
3.     If prompted, select the desired Term.
4.     At the bottom of the screen, click on the Display Email List button.
5.     This will open a box on the screen containing all of your advisees’ email addresses separated by semicolons.
6.     Highlight the list of email addresses and select Copy from the Edit Menu (or press Ctrl C).
7.     Open your preferred email client and paste (press Ctrl V) the email address into the To:/Bcc: field, as desired. 
            NOTE: This feature also allows you to add or remove names from the email list as needed.


(back to top of page) 

 
 Why do some students' class year codes not coincide with their expected graduation dates?
Class Year Codes (FY, SO, JR, SR) in Banner are based solely on the number of credits a student has completed. This code is automatically calculated each time a student's academic history changes, and cannot be manually changed. There are certain times of the year when class codes are likely to change - at the end of each term (fall, spring, summer) when we roll students' grades to academic history. However, it's possible that a student's class year would change when we post transfer credit to their record (which happens continually throughout the year).

Expected Graduation Dates in Banner are initially entered when a student's record is created in Banner. Because the academic calendar is not finalized 4 years in advance, we default a date of May 1 with the appropriate year for incoming students - ex. this year we used 05/01/2010.  As soon as the calendar is finalized we will correct the expected grad date in batch. We will review all students' expected grad dates annually at the end of the spring semester (as we do now) and manually update them as needed, then send a comprehensive status report.

A student's class year code may not always coincide with his/her expected graduation date. For example, a student entering Fall 2006 who gets college credit for 8 Advanced Placement exams, may have a class year code of SO and an expected grad date of 05/01/2010 because he/she will plans to stay at Dickinson for 4 years. Another contrary example, a student who studied abroad during the 2005-2006 academic year, may still have a JR code at the end of spring because his/her credits haven't transferred yet, but his/her grad date is 05/20/2007.

(back to top of page) 

 Note to Mac Safari users: 

 The Course Catalog Search, Class Schedule Search and Search for Classes screens in Banner Self-Service may not have the scroll bar shown for the Subject, Attribute and Part of Term listings at this time. However, you should be able to scroll through these lists using your the arrow keys on your keyboard. Internet Explorer users on the Mac have not reported experiencing these issues and we anticipate that this will be fixed for Safari users in a future Banner upgrade. Thank you for your patience.

(back to top of page)