Information for New Hires

Welcome! As a new Dickinson College employee we are aware you may have questions regarding your place here among the Dickinson community. Below is a list of a few of the most commonly asked questions new employees may have. If you have a question that isn't covered here, you may find the answer in the Current Employee Information section, and as always, feel free to contact us at hrservices@dickinson.edu if you need further assistance.

• What are the necessary forms needed to receive pay?  
• When do I get paid?  
• Does Dickinson have a child care program?  
• Does Dickinson have a homebuyer program?  
• What local banking options are available? 
• Where can I find information about local hotels/motels? 
• Where can I find information about Carlisle? 
• Where can I find local maps and other information about the area? 

 What are the necessary forms needed to receive pay? 
For any employee to be paid, the following forms must be completed and returned to Human Resource Services at least 2 weeks prior to your start date. Any forms not turned in or turned in incomplete will result in a delay in your first pay check.

• W-4  - This form is used for federal tax purposes.  It can be changed at any time by filling out a new form in either the Payroll Office or Human Resource Services.  Please use your permanent address on this form as your W-2 will be sent in January to the address listed on your W-4.
• I9  - This form is required by the Department of Justice.  When filling out the form, please include identification from either List A or List B AND C.
• Certificate of Residency  - Employers in PA are required to withhold applicable earned income tax from employees.  We need to know what township/municipality/school district you live in so that your local income tax can be distributed to the correct taxing authorities. Employers are required  to deduct the greater of either your resident tax (where you live) OR the employee's nonresident tax (where you work).  You will need to know the 6-digit Political SubDivision Code (PSD) that is used to identify the municipalities and school districts for each tax collection district.  A current list of PSD codes may be found on our website.
• Direct Deposit Form  - All paychecks at Dickinson are deposited into the bank of your choice.  Please include a VOIDED check so that no error is made in your account number or bank routing number.
• Local Services Tax   - People employed in the state of Pennsylvania are required to pay a maximum $52 Emergency and Municipal Services Tax. This tax must be used for police, fire or emergency services; road construction or maintenance; or for the reduction of property taxes.  Each municipality sets their own rate, between $10 and $52.  No person will pay  more than $52 in any calendar year, regardless of how many Pennsylvania employers they have.  Dickinson College's EMST is $10.  If you pay an EMST of $10 and transfer to a municipality where the rate is higher, you will have to pay the difference. 
• Confidential Information Sheet  - Used for HR purposes only.
• For Full-Time Employees Only: Flexcomp Form - This form, along with any applicable enrollment forms, must be filled out and returned so that we can process the amount of your pay, your benefits, and your retirement elections.

Please contact Human Resource Services for a complete Enrollment Packet if one was not mailed to you prior to your start date. 
 

Although the information on the Human Resource Services web pages is kept as accurate as possible, it is for information purposes only and is subject to change at any time. The official documents and policies are maintained in the Human Resource Services office.